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Instructions
for Budget Revision Form
The purpose of the Budget Revision Form is for University Budget
Authorities to submit changes to their beginning budgets during the fiscal
year. This form is applicable only for general and auxiliary fund budgets at
all university locations.
- Provide a brief
justification for the request for a budget revision.
- Indicate the budget period.
The budget period corresponds with the ending year of the fiscal year.
For example, the fiscal year beginning July 1, 2010, and ending June 30,
2011, would be equivalent to budget period 2011.
- Indicate if the revision is
a permanent or temporary revision. A temporary budget revision is one
that the department only wants to be in effect for the current year. A
permanent budget revision is one that will be required in the current
fiscal year and subsequent fiscal years. An example of a permanent
budget revision is funds transferred from another category to the salary
category for a position that has been filled higher than the original
budget.
- List the Budget name as the
description that is displayed in the annual Budget Book.
- Complete ONLY Part A,
Organization Budget Transfer information. Include the applicable Fund,
DeptID, Program, and Account for organizational budgets that will be
revised. Do not complete PS Journal ID. This is for budget personnel to
complete. The following are valid Account codes that can be used to
revise Organization Budgets. Only use these accounts for budget
revisions for general and auxiliary funds. Type the budget accounts in
all caps as displayed in column 2 in the table below. All other
ChartField values are the same as those used to process transactions.
Once the budget changes are completed, the organization budget transfers
(from and to) between accounts should equal. Formulas have been
programmed to calculate the total for the organization budget.
Category
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Budget
Accounts
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Major
Category Represented
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1
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SALARY
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Salaries
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2
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WAGES
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Wages
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3
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FRINGE
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Fringe Benefits
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4
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TRAVEL
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Travel and Subsistence
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5
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CONTSV
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Contractual Services
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6
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COMMOD
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Commodities
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7
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EQUIP
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Equipment
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8
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CAPOUT
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Capital Outlay
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9
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PURCH
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Purchases (Auxiliaries Only)
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10
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MANXFR
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Mandatory Transfers
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11
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NMXFRS
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Nonmandatory Transfers
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Sign in the space
indicated. The following signatures should be obtained BEFORE sending to the Office of Budget and Tax Compliance:.
Request for
Budget Transaction
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Approval
Required
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All Budget Revisions
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1. Chair/Dept Head
2. Dean/Director
3. Provost/Vice President
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7.
Once all appropriate signatures have been obtained, make a copy and mail to the Office of Budget and Tax Compliance, McLemore Hall, Room 313 or email to budgets@usm.edu.
- The Office of Budget and Tax Compliance will then approve and forward on to Vice President of Business & Finance for final approval.
Hattiesburg (includes Mississippi Polymer Institute)
Office of Budget and Tax Compliance
Hattiesburg Campus, McLemore Hall, Room 313
Box 5119
Gulf Coast Campus (includes Stennis)
GC Financial Operations
Attn: Lynn Estes
Box 5128
Gulf Coast Research Laboratory
Business and Finance Office
Box 5118
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