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Instructions
for Budget Revision Form
The purpose of the Budget Revision Form is for University Budget
Authorities to submit changes to their beginning budgets during the fiscal
year. This form is applicable only for general and auxiliary fund budgets at
all university locations. The Budget Revision Form will be distributed to
departments in an Excel spreadsheet. This spreadsheet is password protected
and can only be modified by UBO.
- Provide a brief
justification for the request for a budget revision.
- Indicate the budget period.
The budget period corresponds with the ending year of the fiscal year.
For example, the fiscal year beginning July 1, 2001, and ending June 30,
2002, would be equivalent to budget period 2002.
- Indicate if the revision is
a permanent or temporary revision. A temporary budget revision is one
that the department only wants to be in effect for the current year. A
permanent budget revision is one that will be required in the current
fiscal year and subsequent fiscal years. An example of a permanent
budget revision is funds transferred from another category to the salary
category for a position that has been filled higher than the original
budget.
- List the Budget name as the
description that is displayed in the annual Budget Book.
- Complete ONLY Part A,
Organization Budget Transfer information. Include the applicable Fund,
DeptID, Program, and Account for organizational budgets that will be
revised. Do not complete PS Journal ID. This is for budget personnel to
complete. The following are valid Account codes that can be used to
revise Organization Budgets. Only use these accounts for budget
revisions for general and auxiliary funds. Type the budget accounts in
all caps as displayed in column 2 in the table below. All other
ChartField values are the same as those used to process transactions.
Once the budget changes are completed, the organization budget transfers
(from and to) between accounts should equal. Formulas have been
programmed to calculate the total for the organization budget.
Category
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Budget
Accounts
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Major
Category Represented
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1
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SALARY
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Salaries
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2
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WAGES
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Wages
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3
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FRINGE
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Fringe Benefits
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4
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TRAVEL
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Travel and Subsistence
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5
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CONTSV
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Contractual Services
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6
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COMMOD
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Commodities
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7
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EQUIP
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Equipment
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8
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CAPOUT
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Capital Outlay
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9
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PURCH
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Purchases (Auxiliaries Only)
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10
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MANXFR
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Mandatory Transfers
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11
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NMXFRS
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Nonmandatory Transfers
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- Sign in the space
indicated. The following criteria should be used to determine what
signatures are required.
Request for
Budget Transaction
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Approval
Required
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Move funds between categories 2, 4 through 9, and 11 for
an organizational budget.
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Expenditure authority for the applicable organizational
budget Move funds between categories 2, 4 through 9, and 11 for different
organizational budgets.
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Expenditure authority for each organizational budget if
different. Move funds between category 1 within the same organizational
budget or a different organizational budget.
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Expenditure authority for each organizational budget and
the provost or applicable vice president. For Hattiesburg budgets, the VP for Business
and Finance must grant final approval.
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No funds are allowed to be moved from category 3 unless Budget
personnel for each campus deems the transfer allowable.
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Requires approval by applicable campuses' Budget
personnel.
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No funds are allowed to be moved from category 10 as the
funds are generally committed for either debt service or mandatory matching
for grants.
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Call applicable campuses' Budget personnel.
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- Once all appropriate
signatures have been obtained, make a copy and forward the original form
to the applicable campus budget personnel.
Hattiesburg (includes Center for Higher Learning at Stennis and
Mississippi Polymer Institute)
University Budget Office
Hattiesburg Campus, McLemore Hall, Room 313
Box 10055
Gulf Coast Campus (includes Keesler and Jackson County)
Accounts and Human Resources
Gulf Coast Campus, ADM 207
Box 5128
Gulf Coast Research Laboratory
Business and Finance Office
Institute for Marine Sciences at GCRL
Box 5118
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