International Hiring Process

 

International Student Hiring Process

 

Hattiesburg and Gulf Coast

 

  1. International Student and Scholar Services (ISSS)/ Student Services Coordinator will complete the Work Authorization Card and give it to the student. The student will complete the employee portion of the I-9 which will remain in the student file until needed.

  2. The student gives the work authorization card to the hiring department.

  3. Hiring department should complete the following:

    1. Personnel Action Form(PAF) /Graduate Assistant (GA) Assignment Form,

    2. Obtain approvals signatures for PAF/GA Assignment Form,

    3. On-Campus Employer Statement

       

  4. The hiring department should forward the following documents to ISSS/Student Service Coordinator:

    1. PAF/GA Assignment Form

    2. Work Authorization Card

    3. On-Campus Employer Statement

  5. ISSS/ Student Services Coordinator will complete DSO authorization for On-Campus Work form and notify the student.

  6. ISSS/ Student Services Coordinator will complete Form I-9 (the form is in the student file)

  7. ISSS will forward file to Tax Compliance Office.

  8. Tax Compliance (TC) will calculate tax residency status and attach the following forms:

    1. Gold Form (tax data panels)

    2. Form W-4,

    3. MS Withholding Form, and

    4. Form 8233 (if applicable)

  9.  TC will forward all hiring documents to HR/SE or Student Services Coordinator to be signed. At that time, an email will be sent to notify all parties that can be identified that the employee’s hiring paper work have been sent to HR/SE or Student Services Coordinator.

  10. Human Resources (HR)/ Student Employment (SE) or Student Services Coordinator should notify the department once the paperwork is received.

  11. The hiring department should notify the employee to go to HR/SE or Student Services Coordinator to sign their hiring forms and documents.

  12. When social security number arrives, ISSS/ Student Services Coordinator will notify TC and HR/SE.

  13. ISSS will enter the SSN in PeopleSoft and ImageNow.

  14. TC will enter the SSN in Windstar.

  15. HR/SE will complete the e-verify process.

 

International Scholar Hiring Process

 

Hattiesburg, Gulf Coast, GCRL, and Stennis

 

  1. International Student and Scholar Services (ISSS) will forward the Immigration Status Report (ISR) to the hiring department. The employee will complete the employee portion of the I-9 which will remain in the file until needed.

  2. Hiring department should complete the following:

    1. Personnel Action Form (PAF)

    2. Obtain approvals signatures for PAF

    3. On-Campus Employer Statement

    4. Have employee complete background check authorization form (placed in a sealed envelope to be opened only by Human Resources)

  3. ISSS will complete DSO Authorization for On-Campus Work form

  4. The hiring department should forward a copy of the PAF and the background check authorization form to Human Resources (HR) (in the sealed envelope).

  5. The hiring department should forward the following documents to ISSS

    1. PAF/GA Assignment Form

    2. Work Authorization Card

    3. On-Campus Employer Statement

       

  6. ISSS will forward file to Tax Compliance Office

  7. Tax Compliance (TC) will calculate tax residency status and attach the following forms:

    1. Gold Form (tax data panels)

    2. Form W-4,

    3. MS Withholding, and

    4. Form 8233 (if applicable)

 

8)    ISSS will complete Form I-9

 

9) Tax Compliance (TC) will forward all hiring documents to HR/SE to be signed. At that time, an email will be sent to notify all parties that can be identified that the employee’s hiring paper work has been sent to HR/SE or Student Services Coordinator.

 

10) HR/SE should notify the department once the paperwork is received.

 

11) The hiring department should notify the employee to go to HR/SE to sign their hiring forms and documents.

      12) When social security number arrives, ISSS will notify TC and HR/SE

      13) ISSS will place the SSN in PeopleSoft and ImageNow

      14) TC will enter the SSN in Windstar.

      15) HR/SE will complete the e-verify