Office of the Controller

Monthly Detail Reports

Monthly Detail Reports (MDR's) are available after the close of each accounting period (month) to all users who have access to view budgets in SOARFIN. These reports provide detailed information regarding initial allocations per budget category, revenues, pre-encumbrances (requisitions), encumbrances (purchase orders), expenditures and remaining spending authority. There is also a secondary summarized report for General (10xxx), Auxiliary (12xxx or 13xxx) and Restricted (16xxx) fund budgets. These reports should be used as a tool to assist in the reconciliation of university budgets by a signature authority or departmental designee.

Documents that may be useful in viewing and/or reconciling monthly detail reports are as follows:

• Departmental Deposit Report Directions
  Provides instruction on how to run, save and print a report that will list all deposits made at the Business Office during a specified time frame.
  
  
• Helpful Hints
  Provides some helpful hints regarding monthly detail reports (i.e. who is the AX Source Code, what is OPENTR account code, etc.)
  
  
• Helpful Hints - Grants
  Provides some helpful hints regarding monthly detail reports, specifically for a grant (i.e. why do I have a 14H40 and 16HFD fund code, why do I have a zero dollar budget journal, etc.)
  
  
• MDR Directions
  Provides step by step instructions for accessing monthly detail reports in SOARFIN.
  
  
• Quick Reference
  Reference guide to help you quickly answer basic questions regarding monthly detail Reports. It also provides the definitions for most of the header categories (i.e. account, encumbrance, journal id, etc.) listed on the monthly detail report.
  
  
• Who to Call For Information
  Listing of main contacts and phone numbers for most financial questions that you may have.