How do I get a SOAR password once I have been admitted?
The first thing you need is your six-digit student ID, which should have been emailed to you by the Graduate School when you were admitted. (If you don't know your ID, you can email the English Department at english.usm.edu and we'll be happy to send it to you.) Once you know your ID, call iTech at 601-266-HELP and they will set you up with a temporary password and instructions on how to change it to one of your choosing.
Where do I sign up for the Grad Listserve?
You can sign yourself up for the graduate mailing list here. Your name will be submitted for approval, and assuming you are a grad student in the English Department currently enrolled in classes, you will be approved within 48 hours. Once you have been added as a member, you can post to the list by emailing firstname.lastname@example.org.
Where can I get things printed?
Unfortunately, the English Department is unable to provide printing service for either graduate students or faculty. The nearest location to print is Cook Library.
I have questions about my USM insurance.
Please download and review the insurance FAQs memo. If you still have questions, please contact Diane Miller at 601-266-4369.
How do I get access to wireless on campus?
Please visit iTech's wireless help page for information on getting connected to USM's wireless network.
How do I drop a class?
If you have an assistantship, all dropping of classes must be done via add/drop forms (available from Student Services, LAB 213) through the Office of Graduate Studies in 211 McCain Library. This is because dropping below the twelve hours you need to maintain your assistantship, even if you are underenrolled only for a minute while you drop one class and add another, will automatically trigger the billing department to charge your account for tuition.
If you do not have an assistantship, you may drop yourself on SOAR up until the last day to drop without academic penalty (check the academic calendar for dates), and thereafter with an add/drop form from Student Services.
How do I audit a class?
Please note: Audited classes do not count towards full-time enrollment, but tuition is the same as for a regular class. If you have an assistantship, this means that you will be responsible for paying for any classes you audit, as you still need to be enrolled in 12 hours under the terms of your assistantship, and the audited class will be an additional three hours not covered by your tuition waiver.
As a courtesy, you should speak to the instructor of the class and ask if you may audit it. If s/he agrees, enroll in the class via SOAR just like you would any other class. After the semester begins, get an add/drop from Student Services (LAB 213), fill it out, check the box indicating you want to audit, sign it, and ask your instructor to sign. Once you have secured the instructor's signature, take the form to the department office for the Chair's signature. Once the Chair has signed, take the form to the registrar's office in Kennard-Washington and it will be processed for you. Please note that you can only change your grading option to audit before the add/drop deadline. (See the Academic Calendar for the last day to add or drop classes with permission.)
I have an assistantship, but I am being billed for tuition. Why?
Your tuition waiver may take time to go though and may not be entered before Business Services has billed your account. To see if your waiver has posted, follow these instructions:
1. Open your Student Services page in SOAR.
2. Under Finances, under My Account, click the link for Account Inquiry.
3. Click the little box-with-an-arrow on the bottom right labelled "Display Min Payment Due."
4. In the right column, look at your "Antc Fin Aid." If the number there matches or exceeds the "Total Charges" in the left-hand column, your tuition waiver has posted and your bill will be adjusted automatically with no action on your part.
If you don't have anything listed under Antc Fin Aid, please call Diane Miller at (601) 266-4369.
Where can I find thesis/dissertation guidelines?
You can find out everything technical you need to know, from deadlines to acceptable font size to how to contact the Graduate Reader for title page approval, on the Graduate Reader web page.
My incomplete has turned to an F. What do I do?
Incompletes turn to "Fs" if they are not completed within one semester after the completion of the class. You should inform your advisor of the situation and work with him/her and your instructor to make a plan for completing the work. Once your work has been graded, your instructor will change your grade.
When are grades due?
Grades are always due the Monday after exam period ends. To find this semester's due dates, check the Academic Calendar.
How do I enter grades?
1. Log into SOAR. Go to Self Service, then to Faculty Center.
2. Click "My Schedule."
3. Change the term if necessary.
4. You will see a list of the classes you are currently teaching. Choose the class you want to enter grades for. The second box in on the row of the class in question will have an icon that looks like a person reading an enormous newspaper. Click it.
5. Choose Midterm or Final Grade in the drop-down box.
6. Enter letter grades in the Roster Grade column. If the student has never attended, please put NA. Hit save periodically in case your computer or SOAR should fail.
7. Undergrads get straight letter grades only--no plusses or minuses.
8. Change status to Ready for Review for midterm grades or Approved for final grades. Hit save.
9. f you fail to do one or the other (change status and save) or even do them in reverse order, your grades will not go through. Failure to get your grades in on time will result in all your students being given incompletes. The only way to change the incompletes to appropriate letter grades once they have been finalized is to fill out a change of grade form for each student.
What's the difference between an F, a WF, and a WP?
All three grades, the "F," the "WF" and the "NA" are counted as "Fs" in the student's GPA. An "F" is given to students who attend class but fail the course, or who have committed plagiarism. A "WF" is given to students who withdraw from the course, but are not eligible to receive a "WP," notably students who have plagiarized or cheated on an assignment or exam. An "NA" is given to students who have failed to attend at least two-thirds of the class. "WPs" and "WFs" are granted at your discretion, but "NAs" are mandated by law, as they are a fraud prevention issue for federal financial aid.
How do I change a student's grade?
1. Log into SOAR. Go to Self Service, then to Faculty Center.
2. Click "My Schedule."
3. Change the term to the term the student took the class. You will see a list of the classes you are currently teaching. Click the Grade Roster icon (the one on the right) next to the appropriate class.
4. Change the Grade Roster Type to "Final Grade." You will see a link appear that says "Request Grade Change." Click it.
5. Click the Grade Change button next to the appropriate student.
How do I access my course evaluations?
Log into your SOAR account, and click Self Service. From there, click USM Self Service, and then on Print Course Evaluations.
I have a problem student. Who can help?
If you have a student who appears to be in distress--emotional, financial, academic or otherwise--USM has an Early Alert system to help. To send a message to Early Alert, log into your SOAR account, go to your Faculty Center and click the link for Early Alert. This will take you to a form you can fill out online, which will let university staff know that a student is having difficulty in a certain area, and someone trained in that area will contact the student.
If you feel the student is in imminent danger, you can reach Student Counseling Services at (601) 266-4829 during work hours or (601) 818-6352 any time day or night.
If you have a student who is threatening or disruptive in class, you should talk to the Director of Composition or the department Chair as soon as you can. If you need immediate assistance, you can call the campus police at (601) 266-4986 or the English department office at (601) 266-4320 and someone will be sent to your classroom to help. Please also email our department security authority, Dr. Luis Iglesias, and apprise him of the situation.
I need a projector, TV, VCR, or DVD player for my class. How do I reserve one?
Equipment Services will deliver equipment to your classroom. Please fill out an Equipment Request Form at least 72 hours before your requested delivery date.