Student Responsibility

It is the primary responsibility of each student taking a course to obtain proctoring services, as required by the instructor. Students must adhere to the policies of the Learning Enhancement Center and communicate in an accurate and timely manner all requests for proctoring services. 

Application form – All students must first read the rules for Examination by Proctor, including the Student Responsibility section prior to accessing and submitting the application form.

Download and complete the all information required on the form.

Email or fax the form to the proctor specialist as indicated on the bottom of your application.

Up to three (3) exams per course can be scheduled on each Application form.

All students must submit the Application for Proctor before any exams are scheduled. Once the application is processed, students are sent an email confirmation of their exam date/time.

Deadline for application to LEC office – The proctor specialist should receive a student’s completed application form as early as possible, but no later than fifteen (15) working days prior to the scheduled examination date [nine (9) working days during the summer semester] for your application to be processed and to assure mailing of the exam and materials to the testing center.  We will not be able to accommodate proctor requests within 48 hours or less of the scheduled exam date and time.  If an application form is received after the stated deadline, it is possible that the exam will be received after the appropriate testing date, thereby affecting the student’s grade. Additionally, the processing fee for late exams will be $40 per exam and $60 per exam, if outside the U.S. (See “Fees Associated with a Proctored Exam” of Item 6 for more information about proctor fees). 

ODA registered students -- Please coordinate with your instructor their requirements for exams, prior to scheduling proctored exams.  The instructor must contact the proctor prior to testing to coordinate delivery and return of all testing materials. There is NO proctoring fee for ODA students.

Fees Associated with a Proctored Exam.

A $10 per exam processing fee will be charged to your USM student account at the end of the semester.  Please note:  charges will not appear until the beginning of the next semester.  The proctor fee outside the U.S. is $20 per exam.

If you use an off campus testing center, there may be proctor fees associated with that particular site.  In this case, it is the student’s responsibility to pay those fees.

Applications received after the stated deadline (See “Student Responsibility”, Item 5), are required to pay a late charge along with the processing fee, bringing the cost to $50 per exam.

If it is necessary to send an exam via express mail to meet a testing deadline and this is the result from a student’s delay in providing the completed application form or caused by inaccuracies on the application, those express mail charges will be passed on to the student and charged to their account.

If it is necessary to send an exam via express mail to meet a testing deadline and this is the result from an instructor’s delay in providing the exam documents to the LEC, those express mail charges will be passed on to the academic department that owns the course.

Download Proctor Form

Only download the proctor form once you have read all the information above.