E-mail Signature Tutorial

Step 1

Step 1

Go to "Tools" menu and select "Options."

Step 2

Step 2

Select the "Mail Format" tab and then click on "Signatures" button.

Step 3

Step 3

 Click "New" to create a new e-mail signature.

Step 4

Step 4

Outlook will prompt you for a name for this new signature. Just type in something that will help you to remember what type of signature it will be -- in this case, "2011-signature" implies it is a signature with the new university logo to be used university-wide in 2011.

Step 5

Step 5

If you need the new university logo jpeg for the Gulf Coast, click here to download it. Right-click the image and save it to your desktop or "My Documents" (somewhere it can be easily found). Once you have the logo saved, click the "insert picture" button in the signature tab.

Step 6

 

Step 6

Navigate to the GC_h_123C.jpg file you saved earlier and select "insert."

Step 7

Step 7

The image file should appear in the open text field for your signature. You will then fill in your contact information below the logo. You should include:

First line - your name, degree abbreviation for any degree Master's and above

Second line - your title according to Human Resources

Third line - your department or unit name

Fourth line - the University name, add "Gulf Coast" if you are on that campus

Fifth line - street address

Sixth line - city, state, zip

Seventh line - voice and fax phone lines in "P: 228.214.3295 | F: 228.865.4502" format - add a cell phone if you wish " | C: 228.861.3997"

Eighth line - e-mail address

Ninth line - Web page URL, either "www.usm.edu" or "www.usm.edu/gulfcoast"

Final line - an appropriate tagline for your unit, or something representative of the whole university, "Leading Southern Miss To The Top," or "Southern Miss. Creative. Bold. Determined."

Step 8

Step 8

Be sure to select to which messages you would like to apply the signature card in the drop-down menus in the upper right quadrant of the dialog box before clicking "OK."