LISTSERV APPROPRIATE USE POLICY
USM provides listserv capabilities for current faculty, staff, student organizations, and university departments.
Reason for Policy/Purpose
This policy is required for the effective communication of university policy regarding listserv appropriate use.
Who Needs to Know This Policy
All members of The University of Southern Mississippi community.
Website Address for this Policy
Mailman is a listserv software that resides on the Southern Miss email server (mail.usm.edu). The purpose of Mailman at Southern Miss is two-fold: 1) to facilitate the dissemination of information to eligible members and affiliates of the University via email lists, and 2) to act as departmental and organizational email addresses, with emails sent to these addresses directed to the appropriate individuals responsible for receiving these emails.
Listserv services are available to current faculty, staff, student organizations, and university departments. Student organizations MUST request a listserv through the staff or faculty adviser. Students may not own these listservs, although they may be co-owners along with the appropriate staff or faculty member.
REQUESTING A LISTSERV
To request a listserv, an application must be filled out at www.usm.edu/itech/listservs. Listservs access information can be picked up from the iTech Help Desk on the first floor of the library or by calling 601-266-4357(HELP). Questions/comments can be directed to firstname.lastname@example.org.
Owning a listserv at Southern Miss is a privilege that iTech makes available to staff and faculty members. The iTech Listserv Administrators and the iTech Security Officer reserve the right to refuse the creation of a listserv if it does not meet valid criteria or if it violates The University of Southern Mississippi Acceptable Use Policy, www.usm.edu/institutional-policies/policy-ACAF-IT-010. Furthermore, the Listserv Administrator and the Security Officer may revoke the usage of a listserv for violation of policy.
Listservs must be renewed on a yearly basis in order to remain current and to keep our server clean.
All University faculty and staff have the right to request a listserv and to request support if problems develop. List owners also have the right to determine who will and who will not be included on a list.
Listserv owners, by virtue of requesting and being granted a listserv, have the following responsibilities:
Due to disk space limitations and performance issues, archiving is not available with the Mailman system. Please do not enable archiving on your lists. If archiving is found to be enabled on any lists, it will automatically be disabled.
The Chief Information Officers is responsible for the review of this policy every four years (or whenever circumstances require immediate review).
Amendments: Month, Day, Year – summary of changes