Listservs

Service Description

A listserv is an application that distributes messages to subscribers on an electronic mailing list. Listservs are used to facilitate email communication within the campus community. Academic and administrative workgroups, student clubs and organizations, project groups and committees all use the service to create and manage lists and to send email to list members.

 

Services Offered

Anyone can utilize a list serve in conjunction with a Web site to send messages to a target audience.

Listservs have many different uses, such as:

  • Inter-departmental communications
  • Intra-departmental communications
  • Mailing addresses for departments
  • Student organization discussions
  • Conference discussions and planning
  • Research projects
  • Community service announcements
  • Special projects
  • Class discussions
  • Special interest discussions

The Mailman listservs are best suited for small to mid-sized audiences with a specific interest or as contact information for a department or organization.

Usage recommendations

1. Don't send large files to mailing lists when links to the file will do. If you want to send multiple files, be sure to follow the culture of the group. If you don't know what that is, ask.

2. Do not use mailing lists to distribute calendar invitations.

3. Be careful with monospace fonts and diagrams. These will display differently on different systems, and with different mailers on the same system.

4. Avoid sending messages which are no more than gratuitous replies to replies.

5. Norms learned in a particular e-mail environment may not apply in general to your email communication with people across the Internet. Be careful with slang or local acronyms.

6. Be aware of what you are sending (size, content, etc.) and to whom you are sending it. Sending someone mail may also cost them in other specific ways like network bandwidth, disk space, or CPU usage in ways that may or may not be costs that apply to you as a sender.

7. Consider that a large audience will see your posts. That may include your present or your next supervisor. Take care in what you write. Remember that mailing lists are frequently archived, and that your words may be stored for a very long time in a place to which many people have access.

8. Assume that individuals speak for themselves, and what they say does not represent their organization (unless stated explicitly).

9. Messages and articles should be brief and to the point. Don't wander off-topic, don't ramble, and don't send mail or post messages solely to point out other people's errors in typing or spelling. These, more than any other behavior, mark you as a beginner.

10. Attach a signature to your message. This will help ensure that mailers which strip header information will not delete the only reference in the message of how people may reach you.

 

Eligibility

Any full-time faculty or staff member at Southern Miss may request a listserv. If anyone needs to request a listserv for a student organization, please contact the faculty/staff advisor.

 

To request service

To request a listserv, go to the Listserv Request Form.

It normally takes 2-3 days for a listserv to be created.

The owner will be contacted by e-mail or phone indicating the listserv has been created or to clarify any questions about the request. Once the listserv is created, the owner may call the Help Desk at 601.266.HELP (4357) to receive the password for the completed listserv.

New Email Account

Add Subscribers

Remove Subscribers

 

For problems or issues, contact

Help Desk

Phone: 601.266.HELP (4357)

Enter a Help Desk work order.

 

For further information

For more information and help with listservs

 

Related charges

There are no related charges associated with listserv creation.

 

Service Owner

Keith Hill