OWA Full Version

Create New Meeting (Personal Appointment)

  • In "Calendar" view, click the drop down box beside "New" and choose "Appointment."

New appointment

  • This will open up the appointment scheduler and will allow you to fill in all of the necessary information for your appointment (such as subject, location, time, date, comments).

Appointment Scheduler

  • Be sure to choose the correct option under "Show time as:" (This is what people will see when they try to schedule a meeting with you or look at your free/busy time).

Show time as

  • After you have all of the needed information filled in, click on "Save and Close." The appointment will then be added to your calendar.

Appointment added to your calendar

Note: If you are adding a day event to a calendar that is in "Public Folders," then you need to put the event under "My Calendars," so that other people can see it if they try to schedule a meeting with you.

My Calendars

Create New Meeting (With Others)

  • From the dropdown box under "New," select "Meeting request."
New meeting request
  • This will open up the meeting scheduler and will allow you to fill in all of the necessary information for your meeting (such as subject, location, time, date, comments).
  • Click on the "Scheduling Assistant" tab.

Scheduling Assistant

  • Under "Select Attendees," click on "Add a name" and type the name of the person you want to schedule a meeting with. Select "Enter."

Select Attendees

  • You can see "Free"/"Busy" time in this view. Anything blocked off in purple is busy.
  • On the right hand side of the screen, you can see suggested scheduling times. Click one of these if you choose.

Scheduling times

  • Make sure the start and end time is correct and click "Send."

Start/End time

  • Once finished, click on "Send." The meeting is then added to your calendar and sent out to the attendees.

Create Daily Note (All Day Event)

  • Click on "Appointment" in the "New" drop down box.

New Appointment

  • Fill in all of the appropriate information for your Daily Note/All Day Event. Make sure that you check the "All Day Event" box.

All Day Event

  • Once finished, select "Save and Close" and the "Daily Note" will be added to your calendar.

Note: If you are adding a day event to a calendar that is in "Public Folders," then you need to put the event on a calendar under "My Calendars," so other people can see it if they try to schedule a meeting with you.

Edit Meeting (Personal Appointment)

  • To edit a personal appointment on your calendar, double click on the personal appointment that you want to change.

Edit personal appointment

  • Make all necessary changes that you need to and then select "Save and Close." This will update the appointment on your calendar.

Save and Close

Edit Meeting (With Others)

  • To edit a meeting schedule with others, click on the meeting on your calendar. Please note that you will only be able to change the meeting if you are the meeting organizer. If you are an attendee, you must contact the meeting organizer for them to change the meeting.

Edit meeting with others

  • Make all necessary changes to the meeting and then click on "Send Update."

This will alert the meeting attendees that the meeting has changed. It will also update on your calendar at this time to reflect the changes made.

Open Agenda (Your Own)

  • To open your agenda, click on the "Calendar" tab in OWA. This will open your calendar/agenda.

Open Agenda

Open Agenda (Others)

  • You can not open other's calendar is OWA. You can, however, see availability for any individuals you want to schedule a meeting with. To see their availability, start a new meeting request and type everyone that you would like to see availability for under meeting attendees. (Either "Required" or "Optional").

Open Agenda for Others

  • Click on "Scheduling Assistant." This will show any conflicts that this individual(s) has.

Scheduling Assistant

Search Agenda

  • In OWA you can only search people. Type in the name you would like to search for and select "Enter."

Search people

Send Email to All Invitees of a Meeting

  • To send an email out about a meeting (i.e. as a reminder), double click on the meeting in your calendar you would like to send the email out about.
  • After making any necessary changes, select "Send Update" and a new email will be generated and sent to all of the attendees for that meeting.

Send Update

Respond to a Meeting Request

  • To respond to a meeting request, click on the email that is sent as a notification about the meeting.
  • You will need to respond with "Accept," "Tentative" or "Decline" by clicking the appropriate choice. Once you respond to meeting, your response will be sent to the meeting organizer.

Respond

Schedule Recurring Meetings

  • To schedule a recurring meeting/appointment, click on the "Recurrence" tab as you are creating the meeting.

Recurring

  • This will open up the "Recurrence" options for you to select the criteria for the meeting. Click on the appropriate information and the select "OK."

Recurrence Options

Display Calendar Views (Daily, Weekly, Monthly)

  • Click the appropriate view.

Calendar View