SOARFIN

SOARFIN will be down for an upgrade starting at 3 p.m. on Thursday, February 14 and lasting through the end of the day on Thursday, February 21. The system will be available no later than the morning of Friday, February 22. During that time, no requisitions, purchase orders, vendor checks or employee travel reimbursement checks will be processed and no new GR account numbers can be provided.

Note: Every SOARFIN user will not be able to log into the system from 3 p.m., February 14 until 8 a.m., February 22. For this period, SOARFIN will be down, and no activity will take place in that system.

Select the appropriate link below for deadlines pertaining to those processes.

Accounts Payable

Budget Reports (MDR's)

Computer Purchases

Grants

Procurement Cards (P-Card)

Requisitions and Purchase Orders

Travel

Accounts Payable

Invoices from PO's

The last check run before the upgrade will be Wednesday, February 13. After this check run, no employee reimbursements or vendor invoices will be paid until the first check run after the upgrade on Thursday, February 28.

All documents supporting payments to vendors that have met auditing requirements and are received in Procurement Services by Monday, February 4 will be paid by Wednesday, February 13.

Note: It is the department's responsibility to ensure Accounts Payable has invoices for all PO's that must be paid.

 

Remittance Vouchers and Employee Reimbursement Vouchers

All remittance vouchers and employee reimbursement vouchers that have met auditing requirements and are received in Procurement Services by Monday, February 4 will be paid by Wednesday, February 13.

Budget Reports (MDR's)

Although the month of January 2013 will be closed prior to the SOARFIN upgrade downtime, MDR's will not be available until the SOARFIN system is back up and running which is scheduled for Friday, February 22.

Computer Purchases

Standard computers and monitors will be available for purchasing through SOAR as normal with no interruption in service.

Grants

During the downtime, no new GR account numbers can be provided

Procurement Cards (P-Card)

The SOARFIN downtime will not affect procurement card purchases or Resolve.

Requisitions and Purchase Orders

The last PO's before the upgrade will be issued on Wednesday, February 13. If a purchase order is needed before Friday, February 22, please have the requisition and all required documentation to Procurement Services by Wednesday, February 6.

Travel

The last check run before the upgrade will be Wednesday, February 13. After this check run, no employee reimbursements or vendor invoices will be paid until the first check run after the upgrade on Thursday, February 28.

Travel vouchers that have met auditing requirements and are received in Procurement Services by the following dates will be processed prior to the upgrade downtime.

Travel DatesIn Travel Office by 5 p.m. on
Travel Prior to 1/24/20131/30/2013
Travel 1/31/2013 - 2/5/20132/7/2013
All Travel after 2/6/20132/20/2013

Any travel ending after February 5, 2013 will not be paid until after the upgrade.

 

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