Student E-mail Policy

  1. Purpose

    To provide guidelines for student e-mail accounts at The University of Southern Mississippi.


  3. Policy Recommendation

    It is recommended that an activation policy of the "" e-mail address be implemented for all student accounts at the time of enrollment. The "" e-mail address will remain active for a minimum of one year after a student leaves the university.


  5. Guidelines

    The dissemination of mass e-mail to students at The University of Southern Mississippi will be restricted to university business*. Authority to approve the distribution of e-mail in this manner rests with university administration, including deans, department chairs, and directors.

    Faculty will determine how e-mail will be used in their classes, and will specify their requirements in the course syllabus. This policy will ensure that all students will be able to comply with e-mail based course requirements specified by faculty. Therefore, faculty can make the assumption that students' official "" accounts are being accessed and faculty can use e-mail for their classes accordingly.

    The "" e-mail address will be maintained in PeopleSoft as the Campus e-mail address type.


  7. Privacy

    Extreme caution should be taken in using e-mail to communicate confidential or sensitive information. Users should not assume that e-mail is private and confidential.


  9. Expectations

    Students are expected to check their e-mail on a frequent and consistent basis in order to stay current with University communications. Students have the responsibility to recognize that certain communications may be time-critical. A student's failure to receive and read University communications in a timely manner does not absolve that student from knowing and complying with the content of such communications.


  11. Forwarding of E-mail

    The University will not maintain students' personal e-mail addresses. Students may elect to "forward" (auto-forward) e-mail sent to their University e-mail address to another e-mail address (e.g.,; However, students who forward e-mail from their official University e-mail address to another address do so at their own risk. If e-mail is lost because of forwarding, it does not absolve the student from the responsibilities associated with communications sent to his or her official University e-mail address.


  13. Review

    The University is responsible for the review of this policy as needed. Policy changes will be authorized by approval through the University's IT Governance process.


  15. Definitions

    1. University business: USM-Mailout, Emergency Alerts, Class information, Communication from teaching staff, business directly tied to the University of Southern Mississippi.

  17. Revision History

    1. 06/12/17: Outline structure modified slightly to accommodate HTML format.
    2. 06/12/07: Posted to website.
    3. 06/13/07: Changed formating.
    4. 04/23/08: Modified policies menu.

Information about the student e-mail policy should be provided to students at Preview, and through the following University publications:

The Student Printz
The Student Handbook
The Class Schedule Guide
The Undergraduate Bulletin
The Graduate Bulletin