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Location:
International Center Room 301

Phone:
601.266.5518 TEL
601.266.4560 FAX

Email:
lec@usm.edu

Mailing Address:
118 College Dr.
PO Box #9649
Hattiesburg, MS 39406

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Home > Distance Education Support > Faculty > Examination by Proctor

Examination by Proctor

For questions concerning The University of Southern Mississippi online class proctored exams, please contact the proctor and training specialist in the Learning Enhancement Center on the Hattiesburg campus.  Even though there is a proctor specialist located on the Gulf Coast campus, all exam(s) or password and instructions are sent to the proctor and training specialist in Hattiesburg at proctor@usm.edu.

Each faculty member is responsible for administering the exam(s) in a face-to-face setting.  This gives students in the area a chance to take the exam in a class room setting.  You are responsible for arranging the time, day, and location for your exam(s) and informing your students of this information.  If a student has a work or class conflict or lives outside of the area and cannot take the exam during the face-to-face time, they will need to locate a proctor.

Hattiesburg Campus


For proctoring information, please contact us at proctor@usm.edu
International Center, room 310
118 College Drive, Box 9649
Hattiesburg, MS 39406-9649
Phone:  601.266.5518
FAX:  601.266.4560

Gulf Park Campus

Proctoring Specialist
University of Southern Mississippi
Gulf Park Library, room 210
730 East Beach Blvd.
Long Beach, MS 39560
Phone: 228-214-3459

Faculty Responsibilities

  1. Proctoring Information to Students– faculty members must provide necessary proctoring information to students including exam dates and on-campus testing information.  Students should also be given the URL for the proctor site (http://www.usm.edu/lec/des/student_proctor.php) for information on how to schedule their proctored exams.  The information is provided in the University wide Blackboard template in 9.1.  At the faculty member’s discretion, he/she may periodically reminding students about their proctoring requirements.   
  2. First Date for Proctored Exams – No proctored exams are to be scheduled or required before the fifth (5th) week of the class during fall and spring semesters and before the third (3rd) week for summer semester. This time period is needed to identify and approve proctors, to send all appropriate exam information, and to schedule examination dates.
  3. Deadline for Exam Documents and Dates to Proctor & Training Specialist – If you choose to administer your online class exam(s) with a paper-based exam, you must submit all you online exam(s) no later than the tenth (10th) working day of the semester.  All paper-based exams must be submitted in an electronic format.  If this is not possible, please contact the proctor & training specialist to make special arrangements.  If you choose to administer your online exams via Blackboard 9.1, you must submit a password/instruction document(s) for each online exam(s) no later that the tenth (10th) working day of the semester.  The password/instruction document should include the date(s) the exam is to be given, time allotted to take the exam, and any instructions as to what students may have with them during the exam.  At the end of each semester any exam information on file in LEC will be destroyed.  Therefore, it is necessary to submit your exam information each semester.  The proctor & training specialist in LEC will act as the liaison between instructors, the Gulf Coast proctor specialist and off-campus proctors. Instructors should not send their exam info directly to the Gulf Coast proctor specialist.
  4. On-campus Students – Instructors should designate a date, time, and classroom location for their exam to be offered on-campus, and advise their students of this information. Students at a distance may opt to take the exam at that date and location, instead of through a proctor. LEC will provide proctoring services for on-campus or local students in the case of an emergency or if a class or work schedule conflicts with the time the exam is scheduled.  These students will be charged a $10 processing fee and are subject to the late fee if applicable. This same service is offered for our Southern Miss Gulf Coast students at the Gulf Park Campus in Long Beach, MS.
  5. At a Distance Students– Students who are at a distance are responsible for locating an appropriate proctor.  All distance students will submit their application to the proctor & training specialist in LEC for approval and processing.
  6. Students Who Require Disability Accommodations– It is the responsibility of the faculty member to provide modified instructions for students with disability accommodations.  These accommodations must be met when students are taking an exam for an online class whether it is paper-based or via Blackboard 9.1.

Student Responsibilities

  1. Primary Responsibility – it is the primary responsibility of the individual taking the course to obtain a proctor, as required, and to accurately communicate this information to the proctor & training specialist in the Learning Enhancement Center in a timely manner, using the appropriate application which is located at the end of this document.
  2. Locating a Testing Site – Though we have a long listing of testing centers in Mississippi, it is impossible to have such listings for sites all over the world. Securing a testing site will depend upon one’s location.
    1. The standard approach to obtaining a testing site is to locate the nearest community college, college, or university. Make a contact with a testing office on the campus and request that they proctor the exam. Other possibilities when colleges or universities may not be available, is to contact the local superintendent of education’s office, a public library, or an educational testing/tutoring facility.
    2. Students on military installations may contact the education or testing officer. If on a ship at sea, the ship’s captain or known education officer would be the point of contact.
    3. Persons in a foreign country and unassociated with the military may contact the U.S. Embassy to seek proctor assistance or locate a local university or college.
    4. Instructors should designate a date, time, and classroom location for their exam to be offered on-campus, and advise their students of this information. It is the responsibility of the student to follow up with your instructor if this information is not published within Blackboard. Students at a distance may opt to take the exam at that date and location, instead of through a proctor. The proctor and training specialist will provide proctoring services for on-campus or local students in the case of an emergency or if a class or work schedule conflicts with the time the exam is scheduled. These students will be charged a $10 proctoring fee and are subject to the late fee if applicable.
  3. Application for Examination by Proctor – you must first read the Examination by Proctor, Student Responsibility section before you may access the “Application for Examination by Proctor”.
    1. Download and print out a copy of the “Application for Examination by Proctor” after you have read the student responsibility section.
    2. Students should complete the personal information required on the form.
    3. Ask the testing supervisor [at the testing site the student has located] to complete the proctor information on the form or you may complete this portion yourself.  Please note that exam information will not be sent to a person e-mail address.
    4. Fax the form to the proctor & training specialist as indicated on the bottom of your application or you may scan the application and attached to an e-mail.
    5. If you wish, you may schedule up to three (3) exams per course on an “Application for Examination by Proctor”.
  4. Deadline for “Application for Examination by Proctor” to Proctor & Training Specialist – The proctor & training specialist should receive a student’s completed “Application for Examination by Proctor” as early as possible.  However, it MUST reach the proctor & training specialist seven (7) working days (fall & spring semesters) and five (5) working days (summer semester) prior to the scheduled examination date. This will assure there is ample time to process your application and to forward exam and materials to the approved proctor.  We will not be able to accommodate proctor requests within 48 working hours or less of the scheduled exam date and time.   
  5. Fees Associated with a Proctored Exam – all students, regardless of location, will be charged the $10 proctoring fee.  This fee is charged to your student account at the beginning of the next semester.  If you prefer to pay in-person you may do so with a check, cash, or money order.
    1. If you use a testing center, there may be separate proctor fees associated with that particular site.  In this case, it is the student’s responsibility to pay those fees.
    2. When the “Application for Examination by Proctor” is received after the stated deadline (See “Student Responsibility”, item 4), students will pay a $40 late fee in addition to the $10 proctoring fee.

The Learning Enhancement Center Responsibilities

  1. Requests for proctors tendered by students using the “Application for Examination by Proctor” for the Hattiesburg campus or non-Southern Miss site will be processed by the proctor & training specialist located within The Learning Enhancement Center. Requests for proctors tendered by students using the “Application for Examination by Proctor” for the Gulf Coast Campus will be processed by the proctoring specialist located on the Gulf Coast.
  2. The proctor specialist will verify identification and authenticity of the proctor then forward the exam information.
  3. Processing fees will be posted to student accounts at the beginning of the next semester.
  4. When LEC receives the completed paper-based exam(s) and the proctor verification from the proctor (including Gulf Coast), a record will be made of its receipt. The instructor will then be notified their exam(s) are ready to be picked up in LEC.