Exam Proctoring

Effective Spring 2014 semester, all proctoring fees will have to be paid at the time the application is submitted. Payments can be made by debit / credit card only. Southern Miss Students will no longer be able to charge the proctoring fees to their student account.

For questions concerning The University of Southern Mississippi online class proctored exams, please contact the Learning Enhancement Center on the Hattiesburg campus.  Even though there is a proctoring specialist located on the Gulf Coast campus, all exam instructions and passwords are sent to the Learning Enhancement Center proctor on the Hattiesburg campus.  Please contact Vanessa McCullum in Hattiesburg at 601-266-5598 or e-mail at proctor@usm.edu.

STUDENTS: Please use proctor@usm.edu for inquiries only. Please use the proctoring applications to submit dates and times you wish to schedule your exam(s). If you wish, you may schedule up to three (3) exams per course at one time. NOTE: This does NOT mean you can choose 3 dates and times for one exam. Only one exam per chosen date and time is allowed.

PLEASE USE A SEPARATE APPLICATION FOR EACH COURSE!

You will receive e-mail confirmation when your application has been processed. If there are any concerns with your application, you will be notified by telephone or e-mail. Please respond to official communication in a timely manner. Delay in response could cause delay in proctoring of your exam.

Hattiesburg Campus

International Center, room 301
118 College Drive, Box 9649
Hattiesburg, MS 39406-9649
Phone: 601.266.5518
FAX: 601.266.4560
E-mail: proctor@usm.edu

Gulf Park Campus

Gulf Coast Library, Room 210
730 East Beach Blvd.
Long Beach, MS 39560
Phone: 228-214-3459
E-mail: proctorgulfcoast@usm.edu

Hours Appointments are taken:

Hattiesburg Campus
M, Tu, W, F – 8:30 a.m. to 3:30 p.m.
Thurs – 8:30 a.m. to 5:30 p.m.
(Allowing 1 1/2 hours to complete exam)

Gulf Park Campus
Mon-Thursday – 8:30 a.m. – 7:00 p.m.
Fridays – 8:30 a.m. – 3:00 p.m.

Student Responsibilities - click here to expand

  1. Primary Responsibility
    1. It is the primary responsibility of the individual taking the course to obtain a proctor, as required, and to accurately communicate this information to the proctor in the Learning Enhancement Center or proctoring specialist at the Gulf Coast Library in a timely manner, using the appropriate application.
  2. Locating a Testing Site
    1. The standard approach to obtaining a testing site is to locate the nearest university, community college, public library, superintendent of education office, or educational testing/tutoring facility. The person to serve as proctor must be employed at the facility.  Family members, relatives (close or distant), and personal friends or friends of the family may not serve as a proctor.  Before your application is approved, the proctor will be verified.  NOTE: You, the student, are responsible for completing the proctoring application with the Learning Enhancement Center and scheduling your appointment with the testing site you obtain.
      1. Students on military installations may contact the education or testing officer. If on a ship at sea, the ship’s captain or known education officer would be the point of contact.
      2. Persons in a foreign country and unassociated with the military may contact the U.S. Embassy to seek proctor assistance or locate a local university or college.
      3. Though we have a long listing of testing centers in Mississippi, it is impossible to have such listings for sites all over the world. Securing a testing site will depend upon one’s location.
      4. All applications are completed and submitted electronically.
  3. Application for Examination by Proctor
    1. You must first read the “Student Responsibilities” section before you may access the “Application for Examination by Proctor”.
  4. Deadline for “Application for Examination by Proctor
    1. You must allow a minimum of 24 work hours, which is three (3) working days, before the scheduled examination date. This will assure there is ample time to process your application and to forward exam information to the approved proctor. If an application is submitted after 5:00 p.m. during  weekdays, it will not constitute as a working day. Example: If an application is submitted on Monday after 5:00 p.m., Tuesday, Wednesday and Thursday will be the three day period.
    2. We will not be able to accommodate proctor requests within 16 working hours or less of the scheduled exam date and time.  If an exception is necessary, there will be a $30 late fee in addition to the $10 proctoring fee.
  5. Fees Associated with a Proctored Exam
    1. All USM students, regardless of location, will be charged the $10 proctoring fee.
      Payment is due at the time the application is submitted.
    2. If you use a testing center, there may be separate proctor fees associated with that particular site.  In this case, it is the student’s responsibility to pay those fees.
    3. The same guidelines apply for Non-USM students in need of proctored exams.  It is up to the student to contact their education institution if proctoring services are required through the Learning Enhancement Center.  Our office does not contact them for you.  The fee for Non-USM students is $20 per exam.

Faculty Responsibilities - click here to expand

  1. Proctoring Information to Students
    1. Faculty members must provide necessary proctoring information to students, including exam dates.
    2. Faculty should also provide the link to the“Student Responsibilities” section on this page (http://www.usm.edu/lec/proctoring – see “Student Responsibilities”) where information regarding deadlines for submitting an application is located. The information is also provided in the University-wide Blackboard template in 9.1. At the faculty member’s discretion, he/she may periodically remind students about their proctoring requirements.
  2. First Date for Proctored Exams
    1. No proctored exams are to be scheduled or required before the third (3rd) week of the class during fall and spring semesters and before the second (2nd) week for summer semester. This time period is needed for students to submit their applications for examination by proctor, and for the proctor to identify and approve proctors, send all appropriate exam information, and schedule examination dates.
  3. Deadline for Exam Documents and Dates to Proctor 
    1. As of the Spring 2013 semester, the Learning Enhancement Center (LEC) proctoring services no longer accepts paper-based exams. LEC offers assistance in the process of creating exams and setting up proctor passwords in Blackboard. If you need assistance, please contact Susan Rayborn at 601.266.6589.
    2. All instructors must submit password/instruction document(s) for each online exam(s) no later that the tenth (10th) working day of the semester. The password/instruction document should include the date(s) the exam is to be given, navigation to the exam, and any instructions as to what students may have with them during the exam. If you would like a sample document, one can be provided to you by the proctor.
  4. On-campus Students
    1. Instructors should designate a date, time, and classroom location for their exam to be offered on-campus, and advise their students of this information.
    2. LEC will provide proctoring services for on-campus or local students in the case of an emergency, or if a class or work schedule conflicts with the time the exam is scheduled.
    3. These students will be charged a $10 processing fee and are subject to the late fee if applicable. This same service is offered for our Southern Miss Gulf Coast students at the Gulf Park Campus in Long Beach, MS.
  5. At a Distance Students
    1. Students who are at a distance are responsible for locating an appropriate proctor. All distance students will submit their application to the proctor in LEC for approval and processing.
  6. Students Who Require Disability Accommodations
    1. It is the responsibility of the faculty member to provide modified instructions for students with disability accommodations. These accommodations must be met when students are taking an exam for an online class whether it is paper-based or via Blackboard 9.1.

Links to Forms

If you are a University of Southern Mississippi student and you would like to have an exam proctored on the Hattiesburg campus, please complete this form:

If you are a NON-USM student and you would like to have an exam proctored on the Hattiesburg campus, please complete this form:

If you are a University of Southern Mississippi student and you would like to have an exam proctored on the Gulf Coast campus, please complete this form:

If you are a Non-USM student and you would like to have an exam proctored on the Gulf Coast campus, please complete this form:

If you are a University of Southern Mississippi student and you are unable to proctor on either the Hattiesburg campus or Gulf Coast campus, please complete this form:

If you are still unsure as to which form to use, please call 601-266-5598.