Asset Works

 

INSTRUCTIONS FOR ASSET WORKS

 

1.     Go to www.assetworks.com/login

 

2.     Database: USM

 

           Service: Asset Management

 

·        Click Sign In

 

3.     Sign In with your userid and password

 

·        Click Sign In

 

4.     To research an asset: Go to the Home Tab

 

·        Under the Quick Search Box Enter the Asset Number (you do not need to enter the prefix 256-)

 

·        Click Search – This will give you the Description and Serial # of the asset.

 

·        Click the pencil icon under view for more information or to change info.

 

·        The only information you are allowed to change is: Building (name or number), Room #, and Person Responsible. If you make any changes click Save Asset at the top.

 

5.     To receive or create a transfer: go to the Transfers Tab

 

·        For receiving a transfer enter the Transfer # in the Quick Search box.

 

·        Under View click the pencil icon.

 

·        At the bottom of the page click Receive.

 

·        In order:  Change the Status to Received, Enter the Building, Room, and Person Responsible, Click Save

 

·        For creating a transfer: click the plus sign (+) on Create Internal Transfer Enter the Location/Person. Use the magnifying glass for a list of departments and property contacts.

 

·        Under remarks note where the asset is going and if you know who it is for.

 

·        Click Create.

 

·        Enter Asset Numbers to be transferred (one at a time) and click Add Asset.

 

·        When finished adding assets click Print Detail and send printout with asset to new location. Exit.

 

6.     To run reports: Under the Reports Tab.

 

·        Next, under Report Name. Click the red arrow for Assets by Location Report filtered by Location.

 

·        For Department # change the question mark (?) to 256

 

·        For Location Code change the question mark (?) to your Department Code (ex.130002).

 

·        Click Run Report.

 

·        Click Print to PDF Print.

 

·        This report will give you a list of all the active assets in your department.

 

 

 

7.     Under the Reports Tab.

 

·        Then under Categories (on the left side).

 

·        Click Transfer Reports.

 

·        Click Transfers (Open, Internal)

 

·        Click Run.

 

·        Print

 

·        Look through this report once a month to see if you have any transfers either created or received, that have not been accepted.