Maintenance & Rental Contracts

 

To:        All Departments

 

From:    Becky Holder

             Buyer/Pcard Administrator

 

Date:     May 7, 2014           

 

Subject: Office Machine Maintenance & Rental Contracts

 

It is now time to renew your office machine maintenance contracts and rental contracts for the FY 2015.

 

Please keep in mind that you are not required to retain a maintenance contract for any or all of your office machines.  It should be determined for each piece of office machinery on your inventory whether you would like Purchasing to secure a maintenance contract.  If so, we will negotiate the contract for you.

 

Please enter a separate requisition for each piece of equipment you are requesting to be placed on maintenance, i.e., one requisition for copier contract, one requisition for printer contract.  Each requisition must include the serial number and USM Property number.  Please refer to your current purchase order to check this information.  Please include the current year’s purchase order number on your requisition.

 

All rental contracts will renew July 1, 2014.  You will need to issue a new requisition for each piece of rental machinery that you have.  Please refer to your current purchase order for the necessary information.  Please include the current year’s purchase order number on your requisition.

 

Requisitions must be submitted in workflow no later than May 30, 2014.  Please call me @6-4132 or email me at K.Holder@usm.edu if you have any questions.