Procurement & Contract Services

Accounts Payable

The mission of the Accounts Payable Department is to provide payment of services to the University Community and the Vendor Community while controlling all disbursements, other than payroll, made from University funds. This includes ensuring that all disbursements are timely, accurate and made in compliance with the established University policies and procedures. In addition, disbursements must meet the rules and regulations of governmental agencies - federal, state, and local.

NOTICE to All Vendors and Contractors:

In compliance with the Mississippi Transparency and Accountability Act, all payments made by USM will be posted on a public website beginning July 1, 2012. The information posted will include the date of payment, vendor name, vendor's city and state, and the payment amount. The amount of any payment made by the University is public information. All University employees should be aware that no contract with vendors or contractors can include language that makes the amount of payment confidential. If the party with whom we are contracting insists on such a provision, you should contact the Procurement Office for assistance.

2012 Fiscal Year-End Memo (PDF) - Important Year-End Processing Dates

Accounts Payable Policies and Procedures - UPDATED 05/16/2012

Common Errors When Submitting Documents for Payment

Hospitality Policy:   Allowable and Prohibited Expenditures
Updated 01/25/2011

also refer to   University Catering Policy (PDF) from Contract Services

also refer to   University Snack Policy (PDF) from Contract Services

Professional Service Contracts (Tax Compliance Policies)

New Employee Moving Policy

Frequently Asked Questions (PDF)

Tax Exemption Information

AOP Presentation 04/03/2009 (PPT)

Accounts Payable Forms - Updated 05/16/2012

Accounts Payable Staff