Procurement & Contract Services

Accounts Payable Forms and Instructions

Please note that the following forms and instruction documents are available in Microsoft Office (.doc or .xls extensions) or Adobe Acrobat (.pdf) files. Please click on the icon to the right of the corresponding form name and SAVE the file to your hard drive. Please check back for current forms as they are updated regularly.

In an effort to maintain University compatibility and compliance, Faculty/Staff should download the latest version of Microsoft Office. The Excel/Word forms were created using Microsoft Office 2007 which can be downloaded by Faculty/Staff for free from through iTech USM Software Downloads

Note for Microsoft Office users:

When you click on the files below, SAVE them to your computer before opening them. Once opened, if you do not see the tabs on the bottom of the Excel workbook, Maximize the Excel program window and then Maximize the worksheet window.

Click here for help finding worksheet tabs: http://office.microsoft.com/en-us/excel-help/where-are-my-worksheet-tabs-HA010278741.aspx

If you do not have Adobe Acrobat Reader on your computer, you may download it free using the link below.

Document or Form		MS Office 2007	Adobe Acrobat
Federal Tax Form W-9 (Non-Employees - Required for 1st payment of service, reimbursement, and travel) Instructions
Remittance Voucher (Non-employee payments/reimbursements)
Employee Reimbursement Voucher
New Employee Moving Expense Reimbursement - Updated 05/16/2012
New Employee Moving Expense Reimbursement (Athletics)
Business Related Expense Form
Registration Check Request - Now Located within the Domestice and International Forms! A copy of the Permission to Travel must be attached for all individuals requesting registration payment
Missing Invoice Affidavit - Updated 09/28/2011
Foreign Corporation Information Form
New Vendor ID Request (from Purchasing website)		Purchasing Forms
Form W-8BEN (Certificate of Foreign Status of Beneficial Owner)
USM Tax Exemption Certificate - Updated 09/28/2011
Other information aboutTAX COMPLIANCE here.
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