Procurement Services

General Payment Policy

This website provides guidance governing all disbursements of University funds, except those for salaries and wages, and the appropriate usage of various payment methods. Accounts Payable is responsible for auditing and processing accurate and timely payments to vendors and individuals. Checks are written and mailed once weekly. Accounts Payable staff works directly with departments and vendors to ensure proper policies and procedures are followed. The payment process involves application of credit memos, reviewing vendor statements, resolving discrepancies and providing customer service. Accounts Payable maintains records of all checks and backup documentation.

Code of Ethics

USM has been entrusted with funds to fulfill its mission of education and research, and is committed to conducting its business under the highest ethical standards. All University faculty and staff, under the leadership of its officers, are obligated to ensure that University funds are used for mission-related purposes, and are expected to exercise their responsibilities with integrity, following ethical business practices.

IMPORTANT: This policy is not all-inclusive, nor does it address every situation that may arise. It is intended to help prevent some of the more common mistakes. In order to prevent reimbursement problems, questions about specific situations not addressed in this policy should be directed to the Accounts Payable office at 266-4131 to determine if it is within University guidelines.