Procurement & Contract Services

PROCUREMENT CARD PROGRAM

The Procurement Card Program offers the university a way of doing business by providing Visa credit cards to end users in the departments. The cards provide an easy, familiar purchase method that will greatly improve customer service by reducing order time for small dollar purchases (under $5000 per transaction) for both commodities and services.

The program helps to lower the overall administrative costs for processing small dollar purchases from order through payment. For every purchase that is made using the card, the processing time and effort the department, Purchasing, and Office of the Controller put forth individually to pay for that order is reduced.

If you wish to obtain a procurement card, please complete the Procurement Card Application, (Attachment A in policy manual) and send it to Becky Holder, Procurement and Contract Services, Box 5003. Questions: contact Becky Holder (phone: 266-4132) or by email K.Holder@usm.edu

Resolve P-card System by Solvit Software - Updated 02/21/2012 - (Client ID: usm.edu) Enter Transaction Information (Receipts, Budget Strings, Approvals, etc...)

Resolve Online P-Card Information

Procurement Card Policies, Procedures, and Forms - Full Manual (PDF) - Updated 12/07/2011

Pcard Frequently Asked Questions (PDF) - Updated 12/07/2011

Application for Procurement Card (PDF) - Updated 01/26/2011

Cardholder Agreement (PDF) - Updated 01/26/2011

Missing Document Affidavit (PDF) - Updated 01/26/2011

Special Inventory Items (PDF) - Updated 01/26/2011

Non-Compliance Warning (XLS) - Updated 01/26/2011

Food Purchase Form (PDF) - Updated 01/26/2011

Waiver Request Form (DOC) - Updated 01/24/2012

Gift Card and Gift Certificate Purchase Policy (Office of Tax Compliance) - UPDATED 02/23/2011

Credit Card Voucher (XLS) (Office of the Controller)