Faculty and Staff Resources

Submission Procedures

The general procedures for submitting proposals are listed below. Each college/unit may have additional procedures for proposal development and submission; therefore, check with your department and college to determine if additional steps are required.

Contact ORA for assistance in identifying funding sources and acquiring guidelines on specific programs and development of a preliminary and/or full proposal.
After completing a rough draft of the proposal, contact ORA to set up an appointment to discuss and develop the budget, receive guidance on completing required forms and answers to any general questions still remaining before submitting the formal proposal.
A completed Internal Approval Form must accompany all proposals submitted by The University of Southern Mississippi on behalf of any faculty/staff member. The project director is responsible for obtaining the signatures of the department chair, dean, if applicable. ORA staff will assist you in completing this form, if needed, during your budget development discussions.
To serve you most effectively, we ask that you deliver the completed proposal to ORA 5-10 working days prior to the submission deadline. ORA staff will process, copy, and mail the proposal. The project director should verify with ORA staff whether they have all the necessary information for processing the proposal.
Award notification or declination generally takes several months. If the project director receives agency correspondence relating to the proposal, please check to ensure that the same copy was forwarded to ORA.
Should you receive a declination, we highly encourage you to obtain the "reviewers' comments" on your proposal. Some agencies will send them automatically; however, since this information is confidential, you may need to request in writing to receive them from the funding source. Foundations may be more reluctant in sharing this type of information, but you should always ask. In addition, if you are notified personally concerning the status of your proposal, please forward this information to ORA in order to insure proper continuation or closure of the account.

General Information for Proposals

Some of the more frequently requested information follows. Be sure to contact your ORA Grants Administrator early in the proposal process, to ensure that your application contains accurate information and meets the sponsor's requirements.

  • Applicant Legal Entity:  The University of Southern Mississippi
  • Type of Organization:  public, nonprofit, educational nonmedical
  • Federal Employer Identification Number:  64-6000818
  • DUNS #:  623335775
  • U.S. Congressional District:  4th
  • MS House District:  104th
  • MS Senate District:  45th
  • County:  Forrest

Additional information is available in the ORA Contact Information column at right, and on our FAQs page.


REGISTRATION: Reserve your seat for ORA events by sending a message to sponsoredprograms@usm.edu. Please include the event title, date, time and your contact information.

Faculty and staff may take advantage of a variety of workshops, seminars and events sponsored by ORA. When scheduled, workshop details will be provided on this page and announced by email and on fliers, etc. Education and outreach events may include:

General grantsmanship and ORA services:

  • Funding Database Workshops
    At these hands-on computer workshops, faculty and staff learn to search for funding opportunities, set up automatic funding alerts that match user-specified criteria, and create personal profiles online to facilitate connecting with potential collaborators. These workshops cover the University's two current online database subscriptions — COS Pivot and the Grants Resource Center's GrantSearch — as well as other funding sources.
  • Basics of Proposal Development
    Designed for faculty and staff who are new to grant-seeking, this seminar introduces fundamental concepts and strategies related to developing successful grant proposals.
  • Proposal Budgeting Basics
    This workshop is designed to help faculty and staff understand and develop project budgets. Join ORA as we review budget teminology, concepts, and line item details. This seminar is aimed at campus researchers with limited experience in preparing proposal budgets.

Grant program workshops, such as:

  • NSF Faculty Early Career Development (CAREER)
  • NSF Catalyzing Advances in Undergraduate Science Education (CAUSE)
  • NIH Academic Research Enhancement Award (AREA)

Web conferences / Webinars, such as:

  • Strategies for Developing Competitive Grant Proposals
    Mimi Tangum, Director, and Dan Riggle, Program Manager
    Grants Resource Center, American Association of State Colleges and Universities
  • NEH Grants for Teaching and Learning Resources and Curriculum Development
    Wilsonia Cherry, Deputy Director, Division of Education
    National Endowment for the Humanities
  • NIH Academic Research Enhancement Award (AREA)
    Linda Stecklein, AREA Program Coordinator
    National Institutes of Health

Events with sponsor  officials

 ~ ~ ~

For additional information on ORA sponsored events, please contact our Information Specialist at sponsoredprograms@usm.edu or (601)-266-4119.