USM Mailout

• Submissions must contain official announcements regarding university-related business and information only.
• Messages will only be accepted from university departments or official university-sanctioned organizations.
• Solicitations of employment, membership or petition signatures are prohibited.
• Political statements, editorials or other statements of opinion are prohibited.

• In order to ease the load of messages to the university community, submissions will be compiled into one message weekly for each audience:

• Wednesdays: Faculty and Staff
• Thursdays: Students
• Fridays: Entire Campus Community

• Stand-alone mailouts are allowed for emergency and other critical messages for the university community and must be approved by University Communications.
• All messages will be edited for brevity and clarity, approved, prioritized and distributed by the writer/editor in University Communications.

• Include requestor’s name and employee ID with each request.
• Indicate the audience who should receive the message.

• If you want your message to go to faculty, staff and students, submit it only to the Friday mailout (to everyone), rather than all three.
• Messages will be sent once to each audience and will not be duplicated and sent repeatedly in successive weeks unless resubmitted and approved by University Communications.
• All submissions received after a mailout has been distributed will be posted in the next available mailout for that audience.