A&L Guide to External Funding and Grant Applications

Step-by-Step Grant Application Process

  1. Identify a source of external funding to which you can apply for research support.  The Office of Research Administration (ORA) can assist with identifying funding sources.

  3. Review the granting agency’s application requirements, which typically include A) an application form, B) a narrative, and C) a budget.  After completing a rough draft of the proposal, contact the A&L Grants and Contracts Coordinator at ORA, Darlene Ramsey, to set up an appointment to discuss and develop the budget. She can assist you with preparing the budget before you seek approval signatures. 

  5. At least five business days before the application is due to the granting agency, complete and submit a Project Information Form using the Cayuse424 system with the budget Ms. Ramsey has helped you prepare. Upload to Cayuse the granting agency’s application form (if there is one) and the narrative and budget, along with the PIF. The application is approved in Cayuse by the Chair/Director, Associate Dean, and ORA Director. ORA will submit your application to the granting agency on your behalf.

  7. For additional information, visit the ORA Frequently Asked Questions page. 

General Information for Proposals

Some of the more frequently requested information follows. Be sure to contact your ORA Grants Administrator, Darlene Ramsey, early in the proposal process to ensure that your application contains accurate information and meets the sponsor's requirements.

  • Applicant Legal Entity: The University of Southern Mississippi
  • Type of Organization: public, nonprofit, educational nonmedical
  • Federal Employer Identification Number: 64-6000818
  • DUNS #: 623335775
  • U.S. Congressional District: 4th
  • MS House District: 104th
  • MS Senate District: 45th
  • County: Forrest 

Policy on Graduate Assistantship (GA) Waivers Associated with Grants and Contracts

    • Grants from conventional agencies (NSF, NIH, DOD, DOE, etc.) that pay full allowable F&A and have an annual total budget of less than $200K will be granted graduate in-state and out-of-state tuition waivers by the university for students receiving a full stipend that is paid from the grant budget.
    • Grants from such agencies with an annual budget over $200K should include in-state tuition in the budget for students receiving a full stipend that is paid from the grant budget.  If an out-of-state tuition waiver is needed for the supported student, it will be awarded by the university and need not be included in the grant budget.
    • Commercial and “for-profit” grants will be expected to pay all graduate tuition for students supported on those grants regardless of whether those grants flow through an agency. 
    • Program grants and multi-investigator grants will be assessed on a case-by-case basis by the graduate dean, the VPR, and the controller’s office.