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College of Arts and Sciences

Undergraduate Services

Academic Hold Clearance Procedures

Students with academic holds (probation-continued or suspension) should follow the procedures outlined below. See academic standards for more details on the University's policy.

DEADLINES 

  • IMPORTANT NOTE:  Deadlines vary by semester. The clearance process may take up to one week due to the number of individual appointments students must make. It may be difficult to get an appointment as the deadlines approach, so please plan well in advance and make your appointments early. Zoom and phone meetings with advisors may be arranged when each appointment is made.
  • Make sure to make an advisement appointment to clear probation continued hold well before classes start and before the following dates:
    • For Summer 2020 enrollment:  May 25, 2020, Monday
    • For Fall 2020 enrollment: August 17, 2020, Monday

STEPS FOR CLEARANCE

  • Step 1 - Petition form: Complete Section A of the Probation Continued Clearance Form. This provides your school and college with your student information as well as a statement for readmission.
  • Step 2 - Primary advisor meeting: Make an appointment with your primary academic advisor (the advisor for your major listed in SOAR) to complete Section B (including parts A, B, and C). This is where you will discuss your academic progress with your advisor and select your courses for the upcoming semester.
  • Step 3 - School director approval: Make sure your form is signed by your major advisor and your school director. Without the director's signature, the college cannot accept the form.
  • Step 4 - University Advisement Center meeting: Schedule an appointment through the University Advisement Center (UAC) with the UAC advisor listed for your program area. During your meeting with the UAC advisor, you will develop an Academic Improvement Plan and complete Section C of the form. After this is done and if you meet all academic requirements to re-enroll, your hold can be lifted. 
  • Step 5 - Enrollment: Enroll in your classes as listed on your Petition form after your hold is lifted, if you have not already done so. If any of your classes are unavailable or you need to make changes to your schedule for any other reason, be sure to consult with your major advisor in your school to get a revised schedule of courses approved in writing (by email).

DEADLINES 

  • IMPORTANT NOTE: Deadlines vary by semester. The process to clear an academic hold may take up to two weeks due to the number of individual appointments students need to make and the volume of clearances processed by Admissions. Appointments fill up fast, so schedule early! Zoom and phone meetings with advisors may be arranged when each appointment is made.
  • Returning students who were not enrolled during spring 2020 must apply for readmission before Admission deadlines. Consult the Office of Admissions for more information.
  • All advisement appointments to clear suspension hold must be scheduled prior to the deadlines below:
    • For Summer 2020 enrollment: May 22, 2020, Friday
    • For Fall 2020 enrollment: August 7, 2020, Friday
  • The absolute final deadline to have all paperwork cleared and processed for enrollment are below. If no advisement appointments are available due to late scheduling, students will have to wait until the next semester to enroll again.
    • For Summer 2020 enrollment: May 25, 2020, Monday
    • For Fall 2020 enrollment: August 10, 2020, Monday

STEPS FOR CLEARANCE

  • Step 1 - Admissions application: If you have been gone for one or more fall or spring semesters since your last semester of enrollment, complete the readmission process through the Office of Admissions.
  • Step 2 - Petition form: Complete the first section of the Suspension Clearance Form. This provides your  your student information as well as a statement for readmission.
  • Step 3 - Primary advisor meeting: Visit your primary academic advisor (the advisor for your major) to complete section two. If you have been away from the University and do not know who your primary academic advisor is, then schedule a meeting with the School that houses your most recent academic major. This is where you will discuss your academic progress with your advisor and select your courses for the upcoming semester.
  • Step 4 - School director approval: Make sure your form is signed by your major advisor and your school director. Without the director's signature, the college cannot accept the form.
  • Step 5 - University Advisement Center advisor meeting: Schedule an appointment through the University Advisement Center (UAC) with the UAC advisor listed for your program area. During your meeting with the UAC advisor, you will develop an Academic Improvement Plan and complete Section C of the form. After this is done and if you meet all academic requirements to re-enroll, your hold can be lifted. Your form will be sent to either the Registrar's Office for continuing students or to the Office of Admissions for readmitted students.
  • Step 6 - Enrollment: Enroll in your approved classes after your hold is lifted, if you have not already done so. If your University-level hold (SUS hold in SOAR) has not been lifted within two weeks of your Improvement Plan appointment, please contact the UAC advisor you met with during Step 5.

Academic Issues 

For questions about undergraduate academic issues, contact Dr. Julie Reid (Julie.ReidFREEMississippi).

For graduate academic issues, contact college associate dean for graduate studies, Dr. Janet Donaldson (Janet.DonaldsonFREEMississippi). 

Preprofessional Office

The Preprofessional Office is designed to help students complete their undergraduate education at The University of Southern Mississippi and gain admission to both local and private professional schools in the field of their choice, including medicine, dentistry among others. for more information, visit the website for the Preprofessional Office.

University Advisement Center Website

The Advisement Center website has links to resources across campus designed to help students. Resources include where students can get free tutoring, find help with personal matters, or what to do if they are on academic probation/suspension just to name a few. 

Contact Us

College of Arts and Sciences
210 Liberal Arts Building
118 College Dr. #5004
Hattiesburg, MS 39406

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Email
CoASFREEMississippi

Phone
601.266.4315

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College of Arts and Sciences
Humanities and Social Science
Elizabeth Hall
730 East Beach Boulevard
Long Beach, MS 39560

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Phone
228.214.3245

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College of Arts and Sciences
Science and Interdisciplinary Studies 
Science Building
730 East Beach Boulevard
Long Beach, MS 39560

Campus Gulf Park

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Email
CoASFREEMississippi

Phone
228.865.4507