Article 1. Name
The name of this body shall be The University of Southern Mississippi ADA/Section
Article 2. Mission Statement
The mission of this committee is to increase disability awareness in an outreach,
grassroots manner; provide feedback to Office for Disability Accommodations (ODA);
offer ideas on ways to increase disability training opportunities and disseminate
information about ODA, ADA, and disabilities.
Article 3. Membership and Terms of Service
Members shall be appointed to the committee.
Appointment. Staff Members shall be appointed by the Vice President of Student Affairs (VPSA).
Members representing academic departments or colleges shall be appointed by the Dean
of the College. Students may be appointed by the ODA, the VPSA, the Deans or other
committee members. Notifications of vacancies will be made by April 1st of each year,
or in the case of resignation, within a month of resignation. New members shall be
appointed before July 1st each year. The VPSA may solicit a slate of names to fill
Members. The committee shall strive to maintain diverse views from across the University’s
colleges, divisions, and campuses, and to seek a balance in membership between administrators,
faculty, staff, and students. The composition of the committee shall include at least
one faculty representative from each college, representatives from the Safety Office,
Office of Online Learning, iTech, University Communications, Athletics, Parking Management,
Department of Housing and Residence Life, Admissions, Counseling Center, Legal Counsel,
University Police, Moffitt Health Clinic, and a Coast campus staff and faculty representative.
Students and persons with disabilities will be strongly encouraged to be part of the
group. Ex officio members from various campus departments, including ODA and Safety
Office staff, may serve to provide expertise of their area. Ex-officio members are
Terms. Faculty, administrators and staff members serve a three-year term and may only serve
two consecutive terms (for a total of six years). Ex-officio members are not counted as part of the three- year term limit. Students
serve a one-year term and may serve consecutive terms.
Removal for Cause. Committee members who fail to attend a meeting or to actively engage in the business
of the committee may be removed by two-thirds vote of the remaining members.
Rotation. One-third of the members’ terms will expire on July 1st of each year. Since it’s permissible
for members to serve two consecutive terms, they may be reappointed for another three
years. After serving six consecutive years, a member must rotate off by July 1st.
Article 4. Officers
The officers consist of a chair, a vice-chair, and a secretary. Both voting and ex
officio members can serve as officers.
1. Chair, Vice-Chair. The committee chair is appointed by the VPSA and may serve up to 3 years as chair.
Duties of the chair include:
- Preside at meetings
- Set meetings’ agenda including time, date, location and topics to discuss
- Notify members about meetings at least two weeks in advance
- Appoint subcommittees when necessary
- Submit an annual report to the VPSA by June 1 of each year
- Notify VPSA about upcoming vacancies by April 1 of each year
The vice-chair assists the chair in conducting meetings and assumes the duties of
the chair when the chair is absent.
2. Secretary. The secretary is appointed by the VPSA and may serve up to 3 years as secretary. Secretary’s
- Record meetings’ minutes
- Distribute minutes to members and post minutes online within 30 days of meeting
- Maintain meeting attendance records
- Maintain committee member lists and contact information and post online
- Preside at meetings in absence of the chair and vice-chair.
Article 5. Meetings
Meetings will be held once each Fall and Spring semester. Meetings are open to the University
community and are scheduled at least two weeks in advance. Faculty, professional staff
and other University employees may request ahead of time to speak at a meeting. However,
the Chair may limit the amount of time a non-member has to address the committee in
order to facilitate the committee business. Non-members are not allowed to vote.
Article 6. Record Keeping.
Minutes from meetings should be available online within 30 days of a meeting and past
minutes are kept online for a minimum of five years. Member lists are maintained online
for a minimum of five years. Committee by-laws are included on this website. The ADA
Committee website can easily be accessed from a link on ODA’s home web page at www.usm.edu/oda . The secretary is responsible for relaying minutes and member lists to the ODA staff
who will post it to the ADA Committee link.
An annual report, which provides a brief overview of committee’s activity for the
past year, is prepared by the Chair and submitted to the VPSA by June 1 of each year.
Once the VPSA has read and amended a letter of approval, the annual report should
be forwarded to the Committee on Committee on July 1.
Article 7. Parliamentary Authority.
The rules contained in the current edition of Robert’s Rules of Order, Newly Revised shall govern the committee in all cases to which they are applicable and in which
they are not inconsistent with these Bylaws and any special rules of order the Division
of Student Affairs may adopt.
Article 8. Amendment of Bylaws.
The Bylaws can be amended or repealed, in part or whole, through a two-thirds majority
of those committee members present and voting, provided that the amendment(s) have
been submitted in writing to each committee member at least two weeks in advance of
Past Amendments: Month, Day, Year – summary of changes
- 04/05/17: Updated Article 2, the Mission Statement, to list ADA.
- 06/23/17: Grammar and format updates throughout the bylaws that had no effect on the
content of bylaws.
Updated Article 3.2, the Membership and Terms of Service, to include
the full name of Department of Housing and Residence Life.
Updated Article 3.2, the Membership and Terms of Service, to replace
the Learning Enhancement Center with their updated name of Office of Online Learning.
- 06/29/18: Updated Article 3.2, the Membership and Terms of Service, to add Legal Counsel
and Moffitt Health Clinic as permanent campus departments to have representation on