Proofing Tips


I cdnuolt blveiee taht I cluod aulaclty uesdnatnrd waht I was rdanieg. Aoccdrnig to rscheearch, it deosn’t mttaer in waht oredr the ltteers in a wrod are, the olny iprmoatnt tihng is taht the frist and lsat ltteer be in the rghit pclae. The rset can be a taotl mses and you can sitll raed it wouthit porbelms. Tihs is bcuseae the huamn mnid deos not raed ervey lteter by istlef, but the wrod as a wlohe.

Amzanig, huh?

So, keep tihs in mnid wehn poorfnig yuor dcoumnets!

Tips for Proofing Your Text

  • When proofing a document representing The University of Southern Mississippi, first check for the correctness of the university name(s). Use the university full name (The University of Southern Mississippi Gulf Coast) or second reference (Southern Miss Gulf Coast) prominently.
  • Check the facts:

Days of the week must match the date

Times should be correctly identified as morning or afternoon/evening

Test all URL addresses and QR codes to make certain that they take the viewer to the correct, active site

Check all facts, statistics and calculations

  • Always use spell check but understand its limitations.
  • Print a hard copy and proof it line by line then read your text backwards. This allows you to focus on the individual words, not the phrases or content.
  • Read your text aloud, carefully looking at each word as you read. You often “hear” a problem that you do not see.
  • Wait before proofing. Give your brain a rest and proof your document a few hours after typing it. Proof more than once; you’ll often catch something new.
  • There is good support for grammar questions on the Web but make certain you use a reliable site.

Tips for Proofing Your Design

  • Art should be correctly sized and cannot be “stretched” or “compressed” to fit the space.
  • Photographs must be high resolution (at least 300 dpi).
  • Clip art or art of unknown origin should not be used. Beware the fine print disclaimer on image sites. (Google Images often hosts copyrighted material.)
  • For an advertisement or publication, use the official logo of the university. Do not alter an official logo in any way.
  • The affirmative action mark must appear on all university print material.


  • Recommended fonts for print are Adobe Caslon and Futura. Substitute fonts are Goudy Old Style, Times New Roman and Arial.