Current Policies



President (PRES)

 Affirmative Action (AA)  
  Consensual Relationships (PRES-AA-007) 
  Notice of Non-Discrimination (PRES-AA-005) 
  Procedure for the Resolution of Discrimination Complaints (PRES-AA-004) 
  Sexual Misconduct Policy (PRES-AA-001)   
  Procedures for the Resolution of Allegations of Sexual Misconduct (PRES-AA-002) 
 General Counsel (GC) 
  Code of Ethical Conduct (PRES-GC-003)
  Disclosure of Wrongful Conduct (Whistleblower) Policy  (PRES-GC-001)
  Minors on Campus (PRES-GC-002)
  Sports Wagering Activities Policy (PRES-GC-004)
 Institutional Research (IR)  
  Policy for the Management of University Policies and Procedures (PRES-IR-001)
  Policy Idea FORM A (PRES-IR-001-FORM A)
  Policy Template FORM B (PRES-IR-001-FORM B)
 University Communications (UC)  
  Filming / Photography on Campus (PRES-UC-001)
  Film / Photography Shoot Questionnaire (PRES-UC-001-QUESTIONNAIRE)

Academic Affairs (ACAF)   

 Provost and VP for Academic Affairs (PRO)  
  Academic Integrity Policy (ACAF-PRO-012)
  Classroom Conduct Policy
  Evaluation of Teaching Policy Statement
  Faculty Consulting Policy (ACAF-PRO-011)
  Faculty Teaching Load Guidelines
  Grade Review Bylaws
 Admissions (ADM) 
  Admission Office Suspension Policy (STUA-ADM-004)
  Admission/Readmission Procedures (STUA-ADM-002)
  Course Placement for Entering Freshmen and Transfer Student Policy (STUA-ADM-008)
  Credit By Examination (AP, CLEP, IB) (STUA-ADM-001)
  Immunization Records Policy (STUA-ADM-005)
  Non-Degree Seeking Students Policy (STUA-ADM-003) 
  Non-Disclosure or Misrepresentation of Admission Application Policy (STUA-ADM-009) 
  Transfer Credit Policy (STUA-ADM-007) 
  Undergraduate Admission and Transfer Credit Appeals Procedure (STUA-ADM-006) 

College of Arts and Letters (CAL) - School of Music

  Mannoni Performing Arts Center Auditorium - Guidelines for External Presenters (ACAF-CAL-001)
 Financial Aid (FA) 
  Additional Satisfactory Academic Policies (SAP) (STUA-FA-002) 
  Satisfactory Academic Progress Policy (STUA-FA-001) 
  University Withdrawal and Return of Financial Aid Policies (STUA-FA-003) 
 Freshman Year Initiative (FYI)  
  Admissions-Based Scholarship Auditing Process Policy (STUA-FYI-001) 
 Graduate School (GRS)  
  Graduate School Appeal and Grievance Process (ACAF-GRS-001)
  Research Approval (ACAF-GRS-002)
 Office of Online Learning (OOL)  
  Online at Southern Miss (ACAF-OOL-001)
  Proctoring Policy (ACAF-LEC-003)
 Libraries (LIB)  
  Acceptable Behavior (ACAF-LIB-001) 
  Children in University Libraries Facilities (ACAF-LIB-003)
  Circulation Policy (ACAF-LIB-004)
  Computer Use Policy (ACAF-LIB-005)
  Copyright Policy (ACAF-LIB-011)
  Endorsement of American Library Association Statements (ACAF-LIB-010)
  Quiet Zone (ACAF-LIB-006)
  Reserves and Fair Use Copyright Guidelines (ACAF-LIB-007)
  Reserves Loaning Policy (ACAF-LIB-012)
  Services for Individuals With Disabilities (ACAF-LIB-008)
  Study Verification (ACAF-LIB-009)
  University Records Retention and Disposition Policy (ACAF-LIB-013)

Office of Professional Development and Educational Outreach (PDE)

  The Continuing Education Unit (ACAF-PDE-001)
  Standard OPDEO Refund Policy (ACAF-PDE-002)
 Registrar (REG)
  Academic Standards (STUA-REG-003) 
  Adding or Dropping a Class (STUA-REG-004) 
  Directory Information (STUA-REG-002) 
  Enrollment Status (STUA-REG-007) 
  Final Exams and Dean's List (STUA-REG-009) 
  Registration (STUA-REG-012) 
  Southern Miss and FERPA Compliance Policy (STUA-REG-001) 
  Undergraduate Academic Grades (STUA-REG-013) 

Finance & Administration (ADMA)   

 Budget and Tax Compliance (BUD)  
  Budget Policies and Procedures (ADMA-BUD-001)
  Courtesy Automobile Policy (ADMA-BUD-002)
  Independent Contractors (ADMA-BUD-003)
  Independent Contractors Payment (ADMA-BUD-005)
  International Independent Contractors Payment (ADMA-BUD-006)
  Routing of Personal Services Contracts (ADMA-BUD-004)

Business Services (BUS)

  Billing Information (ADMA-BUS-001)
  Cancellation of Classes for Nonpayment (ADMA-BUS-002)
  Collection Costs (ADMA-BUS-003)
  Course/Lab Fee Policy (ADMA-BUS-008)
  Deferred Fees and Finance Charges (ADMA-BUS-004)
  Minimum Payments and Application of Financial Aid to Fees (ADMA-BUS-005)
  Payment Card Security Policy (ADMA-BUS-009)
  Refund and Withdrawal Policy (ADMA-BUS-006)
  Tuition Appeals (ADMA-BUS-007)

Finance/Controller (FIN)

  Agency Fund Policy (ADMA-FIN-007)
  Charitable Requests to the University or Foundation (ADMA-FIN-003)
  Interdepartmental Invoice Policy (ADMA-FIN-006)
  Payments to the University Foundation (ADMA-FIN-005)
 iTech (IT)
  Acceptable Use Policy (ACAF-IT-010) 
  Accessible Technology Policy (ACAF-IT-017) 
  Credit and Refund Policy (ACAF-IT-002) 
  Email Use Policy (ACAF-IT-001) 
  Employee Voice Services(s) (ACAF-IT-007) 
  HEOA Compliance Plan (ACAF-IT-016) 
  Information Privacy Statement (ACAF-IT-012) 
  Information Security Incident Management Policy (ACAF-IT-027)
  Listserv Appropriate Use Policy (ACAF-IT-009) 
  Long Distance Codes, Blackberry Licenses and Wireless Services (ACAF-IT-003) 
  Password Policy (ACAF-IT-015)
  Peer-to-Peer Policy (ACAF-IT-011) 
  Procurement Policy (ACAF-IT-019) 
  Procurement Process (ACAF-IT-020)
  Redistribution of University Computer Equipment (ACAF-IT-025) 
  Secure Network Infrastructure Policy (ACAF-IT-014) 
  Student Email Policy (ACAF-IT-013) 
  Technology Purchases (ACAF-IT-024) 
  Telephone, Voicemail & Long Distance Services Usage Policy (ACAF-IT-026)
  Wireless Networking Policy (ACAF-IT-023)

Parking Management (PM)

  Traffic and Parking Regulations (2018-2019) (STUA-PM-001) 
  License Plate Recognition Privacy Policy (STUA-PM-005)

Procurement and Contract Services (PUR)

  Accounts Payable Policies and Procedures (ADMA-PUR-001)
  Barnes & Noble Department Purchase Policy (ADMA-PUR-006)
  Conference Cards, Student I.D. Cards Policy (ADMA-PUR-007)
  Fleet Management Policies and Procedures (ADMA-PUR-018)
  Gift Card and Gift Certificate Purchase Policy (ADMA-PUR-013)
  Hospitality Policy - Allowable Entertainment and Miscellaneous Expenditures (ADMA-PUR-002)
  Hospitality Policy - Prohibited Entertainment and Miscellaneous Expenditures (ADMA-PUR-003)
  Miscellaneous Purchasing Procedures (ADMA-PUR-015)
  New Employee Moving Policy (ADMA-PUR-004)
  Payments to Individuals - Documentation and Processing (ADMA-PUR-014)
  Petty Cash Policy and Procedures (ADMA-PUR-016)
  Property Accounting - Policies and Procedures (ADMA-PUR-017)
  Purchasing Policy (ADMA-PUR-012)
  Travel Policies (ADMA-PUR-005)
  University Aircraft Operations (ADMA-PUR-019)
  University Catering Policy (ADMA-PUR-008)
  University Snack Policy (ADMA-PUR-009)
  Vendor Maintenance Procedure (ADMA-PUR-010)

Research (RSCH)   

 Research Integrity (VP)  
  Animal Subjects Research (RSCH-VP-005)
  Financial Conflicts of Interest (RSCH-VP-003)
  Human Subjects Research (RSCH-VP-004)
  Research and Scholarly Integrity Assurance (RSCH-VP-001)
  Scholarly Misconduct (RSCH-VP-002)
 Research, Tech Transfer & Corporate Relations
  Intellectual Property Policy (RSCH-OTD-001)
 Office of Research Administration (ORA - formerly CGA and SPA) 
  Gift Card and Gift Certificate Purchasing Policy (RSCH-SPA-009)
  Post-Award Administration Policy (RSCH-SPA-005)
  University Policies Governing External Support (RSCH-SPA-007)

Student Affairs (STUA)

  Alcohol and Drug Policy (PRES-PR-001)
  Hoverboard Policy (PRES-PR-002)
  Unmanned Aircraft Systems (PRES-PR-003)
 Dean of Students (DS)  
  Free Speech, Demonstration and Protest Policy (STUA-UNA-012)
  Institutional Policy on Hazing (STUA-DS-010)
  Parental Notification Policy (STUA-DS-016)
  Relief Days/"Dead Days" Policy (STUA-DS-017)
  Rights and Responsibilities of a Southern Miss Student (STUA-DS-013)
  Student Grievance Policy (STUA-DS-002)

Career Services (CS)

  Credential/Recommendation Files (STUA-CS-003)
  On-Campus Interviews (STUA-CS-002)
  Recruiting Policy (STUA-CS-004)
  Student Professional Conduct (STUA-CS-001)
 Greek Life (GL)  
  Gold Book (STUA-GL-001)
  Hazing Policy (STUA-GL-002)

Health Services (HS)

  Tobacco-Free USM (STUA-HS-001)

Recreational Sports (REC)

  Awards and Opportunities (STUA-REC-010)
  Captain's Responsibilities (STUA-REC-006)
  Code of Conduct (STUA-REC-008)
  Defaults and Forfeits (STUA-REC-007)
  Eligibility (STUA-REC-002)
  Intramurals (STUA-REC-001)
  Participation (STUA-REC-005)
  Registration (STUA-REC-004)
  Scheduling (STUA-REC-003)
  Sportsmanship (STUA-REC-009)

Residence Life (RES)

  Alterations Policy (STUA-RES-059)
  Appliances/Furniture Policy (STUA-RES-060)
  Assessment of Damages Policy (STUA-RES-045)
  Assignment Process Policy (STUA-RES-004)
  Behavior and Conduct Toward Roommates (STUA-RES-019)
  Bicycles and Motorbikes Policy (STUA-RES-061)
  Break Housing (STUA-RES-012)
  Breezeways and Grounds Policy (STUA-RES-062)
  Building Equipment Policy (STUA-RES-063)
  Bunk Beds/Lofts/Cinder Blocks/Rails Policy (STUA-RES-046)
  Business Enterprises in the Residence Halls Policy (STUA-RES-020)
  Camping and Grilling Policy (STUA-RES-021)
  Child Supervision Policy (STUA-RES-064)
  Compliance with University Regulations and Governmental Policies (STUA-RES-008)
  Custodial Care Policy (STUA-RES-009)
  Dances/Other Events Policy (STUA-RES-022)
  Elevator Policy (STUA-RES-024)
  Failure to Comply Policy (STUA-RES-025)
  Felony Conviction/University Right to Cancel Policy (STUA-RES-052)
  Fire and Safety Equipment Policy (STUA-RES-026)
  Gas Leak Procedures Policy (STUA-RES-058)
  Hall Sports Policy (STUA-RES-028)
  Harassment and Threatening or Aggressive Behavior Toward Staff Policy (STUA-RES-029)
  Health and Safety Policy (STUA-RES-030)
  Housing Fee Policy (STUA-RES-003)
  Housing for Students with Disabilities (STUA-RES-011)
  Length of Residence Policy (STUA-RES-053)
  Liability Policy (STUA-RES-056)
  Loitering Outside the Halls Policy (STUA-RES-031)
  Meal Plan Policy (STUA-RES-013)
  Motorized Vehicles Policy (STUA-RES-014)
  Noise Policy (STUA-RES-032)
  Obstruction of Corridors, Lobbies, Lounges and Walkways Policy (STUA-RES-033)
  Overnight Guests Policy (STUA-RES-034)
  Payment of Rent Policy (STUA-RES-054)
  Pets in Family/Special Interest Housing Policy (STUS-RES-057)
  Pets in Residence Halls Policy (STUA-RES-035)
  Policy Violations (STUA-RES-016)
  Potential Harm to Others Policy (STUA-RES-036)
  Privacy of Residents Policy (STUS-RES-017)
  Property Responsibility Policy (STUA-RES-006)
  Residence Life Conduct Process Policy (STUA-RES-051)
  Responsibilities of the University Policy (STUA-RES-010)
  Room Decorating Policy (STUA-RES-047)
  Safety Policy (STUA-RES-007)
  Sign Policy (STUA-RES-037)
  Smoking in Residence Halls Policy (STUA-RES-038)
  Solicitation Policy (STUA-RES-039)
  Solicitors Policy (STUA-RES-065)
  Storage Fees Policy (STUA-RES-048)
  Study/Quiet Hours Policy (STUA-RES-040)
  Termination of Housing Contract Lease Agreement (STUA-RES-005)
  Theft and Possession of Stolen Property Policy (STUA-RES-041)
  University Email Policy (STUA-RES-015)
  University Housing Policy (STUA-RES-001)
  Vandalism Policy (STUA-RES-043)
  Visitation Policy (STUA-RES-042)
  Windows/Balconies/Roof/Restricted Areas Policy (STUA-RES-044)
  Withdrawal from the Residence Hall Policy (STUA-RES-049)
  Withdrawal From the University Policy (STUA-RES-050)

Student Counseling Services (SCS)

  Confidentiality Policy (STUA-SCS-001)
  Notice of Privacy Practices (HIPAA Compliance) (STUA-SCS-002)
  Policies on Withdrawal for Psychological Reasons (STUA-SCS-004)
  Referral Pattern for Students in Need of Mental Health Services (STUA-SCS-003)

University Police (UPD)

  Campus Sex Crimes Prevention Act (STUA-UPD-001)
  Missing Persons Policy (STUA-UPD-005)
  Sexual Assault Policy (STUA-UPD-006)
  Weapons Policy (STUA-UPD-003)

University Union and Hub (UNA)

  Chartering a New Student Organization (STUA-UNA-011)
  Danforth Chapel Policies (STUA-UNA-003
  Eaglevision Digital Signage Policy (STUA-UNA-004)
  Prom/Dance Agreement (STUA-UNA-005)
  Sign Policy (STUA-UNA-006)
  Solicitation Policy (STUA-UNA-007)
  Union Complex General Policies (STUA-UNA-009)

University Advancement (UADV)

 University Advancement (UA)  
   USM Naming and Recognition Guidelines (UADV-UA-001)