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Policy STUA-CS-003

Responsible University Administrator:	Vice President for Student Affairs
Responsible Officer:	Director of Career Services
Origination Date:	N/A
Current Revision Date:	02/21/13
Next Review Date:	02/21/17
End of Policy Date:	N/A
Policy Number:	STUA-CS-003
Status:	Effective

CREDENTIAL/RECOMMENDATION FILES

Policy Statement

Career Services no longer keeps letters of recommendation for student/alumni job applicants who have accounts with Career Services.

Reason for Policy/Purpose

This policy is required for the effective communication of university policies regarding credential/recommendation files.

Who Needs to Know This Policy

All members of The University of Southern Mississippi community.

Website Address for this Policy

www.usm.edu/institutional-policies/policy-stua-cs-003

Definitions

Policy/Procedures

As of July 1, 2007 Southern Miss Career Services will refer all students and alumni who create an Eagle Employment account and request credential file management to Interfolio: http://www.interfolio.com. (Interfolio charges a fee to house credential files)

Career Services kept letters of recommendation on file for accounts prior to July 1, 2007, but all letters in those files were shredded in July 2012.

Review

The Director of Career Services is responsible for the review of this policy every four years (or whenever circumstances require immediate review).

Forms/Instructions

N/A

Appendices

N/A

Related Information

N/A

History

Amendments: Month, Day, Year – summary of changes

11/01/11: Formatted for Institutional Policies website.

02/21/13: Formatted for template. Minor editing throughout.