CHARTERING A NEW STUDENT ORGANIZATION
The principle vehicles for student activities at The University of Southern Mississippi are student organizations. Student organizations at The University of Southern Mississippi are chartered by the university and, when chartered, become officially recognized organizations that may avail themselves of all privileges relating thereto.
Reason for Policy/Purpose
This policy is required for the effective communication of university policy regarding the chartering of a new student organization.
Who Needs to Know This Policy
All members of The University of Southern Mississippi community.
Website Address for this Policy
An officially chartered student organization will not use its official status for any purpose other than its own organization; this shall include, but is not be limited to, financial gain for individuals, sponsoring activities for an unchartered group, and reserving facilities and conducting business for an unchartered group.
Student organizations are characterized by a written constitution and bylaws, officers, an adviser, and a program of projects and activities through which they attempt to carry out their objectives. The following chartering policies apply to all student organizations except social fraternities and sororities that are current or past members of the Interfraternity Council, College Panhellenic Council or the National Pan-Hellenic Council, which are chartered through a process originating in the Greek Life office.
2. The application for chartering a new student organization is completed and filed with the Office of Student Activity with proper supporting documents.
Three meetings may be held prior to the official chartering of a student organization. Business during these meetings should be limited to constitution drafting and forming the structure of the organization. A member of the Student Activities staff will meet with the group for aid and counseling in the forming of the new organization.
Once a constitution has been approved by the student/ faculty committee on student organizations, said constitution is filed and becomes the official reference copy. No changes will be recognized without committee approval, and in the event of any controversy within the group, the official office copy will be used to determine points in question.
The Director of University Union and Hub is responsible for the review of this policy every four years (or whenever circumstances require immediate review).
Application to charter available at http://eduprod.usm.edu/student-activities/charter-steps
Amendments: Month, Day, Year – summary of changes
11/01/11: Formatted for Institutional Policies website.
02/27/13: Formatted for template. Minor editing throughout.