Microsoft OneNote 2013 looks different from previous versions, so we created this
guide to help you minimize the learning curve.
If you're brand-new to OneNote, you'll be asked to connect to the cloud, where OneNote
will create your first notebook. You can use your Microsoft account (for example,
MSN, Hotmail, or Messenger) to use with OneNote. If you don't already have an account,
you can create one for free.
Keeping your notebooks in the cloud means you can access them from just about anywhere,
such as any other computers you use, your phone, a tablet, or even a Web browser.
If you're upgrading to OneNote 2013 from an older version, you probably have at least
one notebook stored on your computer. You can easily move these notes online so you
can access them from anywhere. Select File > Share to begin.
OneDrive is the best and easiest option for your personal notes. If you're working in an organization that uses SharePoint to collaborate online, you can select the Add a Place button on this screen to set up your existing SharePoint account.
Any OneNote notebooks that you store online are kept private unless you give other people permission to view the folders in which your notebooks are stored.
Use the list below to find some of the more common tools and commands in OneNote 2013.
OneNote templates can give the pages in your notebook a consistent look by applying
colorful, decorative backgrounds. Templates can also save you time by adding functional
content to pages, such as to-do lists, calendars and planners, and forms that you
can fill out or customize.
You can browse through the built-in collection of templates by selecting Insert > Page Templates.
In the Templates task pane, select to expand any of the categories, and then select each template
name to view it. When you've found a template you like, you can begin taking notes
on its page.
You can customize any of the build-in templates to suit your needs, or download more free templates by visiting the OneNote website on Office.com.
If you like, you can even create your very own template designs from any of your notebook pages.
OneNote doesn't have a Save command because it automatically saves everything as you work -- no matter how small or large the changes. This lets you think about your thoughts and ideas instead of your computer files.
If you need to send a snapshot of a notes page (or a section or an entire notebook)
to someone who doesn't have OneNote, you can easily export a static snapshot of such
notes by selecting File > Export and then selecting the format you want.
An easy way to bring stuff into OneNote is to insert a screen clipping, which lets
you capture anything on your computer screen so you can keep it as part of your notes.
Start by bringing into view whatever you want to capture -- for example, a travel itinerary in Internet Explorer or a chart in an Excel spreadsheet.
Switch to OneNote and then select Insert > Screen Clipping. As soon as the screen dims and OneNote disappears, drag a selection over what you
want to capture.
When you release the mouse button, a picture of the screen region you selected is sent to OneNote, where you can move or resize the picture exactly how you want it to appear in your notes.
On your keyboard, hold the Windows key and then press the N key to launch the redesigned Send to OneNote tool, which makes it easier than ever
to import random information from other programs and files into your notes.
Here, you can create a screen clipping without switching between apps, import entire web pages or documents to your nots, or create quick sticky notes that automatically become part of your notebook.
You can select the command buttons in the Send to OneNote tool, or use the additional keyboard shortcuts that are shown in parentheses next to every command (for example, press S to take a screen clipping).
Using the Send to OneNote tool is optional, which means you can keep it running while you're in the middle of a research project and then turn it off again when you don't need it.
Here are some things to keep in mind when sharing or exchanging files with people who are using an older version of OneNote.
In OneNote 2013 when you open a notebook that was created with OneNote 2007, the notebook opens in OneNote 2013, but you'll see the worlds [Compatibility Mode] on the title bar. This tells you that the notebook is currently saved in the older file format, which doesn't recognize newer features like math equations, linked notes, multi-level subpages, versioning, and the Notebook Recycle Bin.
If you want to use all of the available features that OneNote 2013 offers, you'll need to convert the notebook to the newest file format.
Before converting an older notebook to the newest file format, consider if you need to collaborate with people who are still using OneNote 2007. If the answer is yes, you should continue working in Compatibility Mode.
If no one you share notes with is using OneNote 2007, it's best to convert the notebook to the newest format. To do this, select File > Info, and then select the Settings button for the notebook you want to convert. Select Properties, and then select Convert to 2010-2013.