Microsoft PowerPoint 2013 looks different from previous versions, so wee created this guide to help you minimize the learning curve.
When you first open PowerPoint 2013, you'll see that you have several choices for
getting started -- using a template, a theme, a recent file, or a blank presentation.
If you've been using earlier versions of PowerPoint, you'll probably have questions about where to find certain commands in PowerPoint 2013.
There are many free resources available to help you learn PowerPoint 2013, including
training courses, Getting Started help topics and videos, and basic tasks. To find
these materials, select the PowerPoint Help button (the question mark) in the upper
right corner of the PowerPoint window.
You can create custom tabs or groups on the ribbon and add buttons with the commands
you want. Right-click any ribbon tab or group, and then select Customize the Ribbon.
Next, add commands from the PowerPoint Options box. For example, you could create a tab called Frequent, and then add some of your most frequently-used commands to a custom group on this tab.
If you make a mistake, you can use the Reset button to go back to the default ("factory") settings.
Some older PowerPoint commands don't appear on the ribbon, but they're still available. In the PowerPoint Options dialog box, select Customize Ribbon, and then, in the Choose commands from list, select Commands Not in the Ribbon. Now find the commands you want and add them to a custom ribbon tab or group.
Use the list below to find some of the more common tools and commands in PowerPoint 2013.
The Quick Access Toolbar, in the upper-left corner of the PowerPoint window, is a great place to add shortcut buttons to the commands you'll use most often.
Select the drop-down arrow next to the Quick Access Toolbar to add or remove the commands
listed on the shortcut menu.
If the command you want to add isn't shown in the list, switch to the ribbon tab where the button resides, and then right-click it there. On the shortcut menu, select Add to Quick Access Toolbar.
Note that some ribbon tabs appear and disappear, depending on what you're doing.
For example, when you insert or select a video, the Video Tools: Playback and Format tabs automatically appear. They appear so you can apply formatting or set playback
options for the video. These types of contextual tabs appear any time you insert or
select a picture, chart, table, WordArt, or any other object.
When you're working on a slide and you right-click the slide background, the right-click menu appears, which is loaded with task options.
Similarly, the mini toolbar automatically appears whenever you want to perform quick
text-related tasks, such as indenting a bullet or applying bold to your text.
When you apply a built-in theme and you want to change the colors and fonts, you can
now choose from designer-selected theme variants from the start screen or on the Design tab.
If you don't see a combination that works for you, you can always customize the theme colors, fonts, and effects in Slide Master View.
Select View > Slide Master and you'll see the Colors, Fonts, and Effects options in the Background group.
Much of the world's TVs and video have gone to widescreen and HD formats, and so has PowerPoint. In previous versions, the slide ration was 4:3. In PowerPoint 2013, 16:9 is the new default, but you can change this on the Design tab.
If you work with slides in older versions of PowerPoint, or are presenting on older
monitors or projectors, you'll want to change the slide ratio back to 4:3. To do so,
select Design > Slide Size and then choose 4:3 -- or you can set your own custom size.
If you used Presenter View in previous versions of PowerPoint, you might have had difficulties setting it up. PowerPoint 2013 fixes that headache and makes it simpler to use.
All you do is connect a projector and monitor and PowerPoint applies the right settings for you automatically. However you can also take control manually (switching between the monitor and projector) if you need to.
Note that Presenter View no longer requires multiple monitors. Now you can rehearse
and use all of the tools in Presenter View from a single monitor without hooking up
You can now interact with PowerPoint 2013 on touch devices running Windows 8. Using
typical touch gestures, you can swipe, tap, scroll, zoom, and pan your way through
The "cloud" is like file storage in the sky. You can get to it anytime you're online. If you travel or move from one place to another on a regular basis and you need access to your files, consider storing your files in the cloud.
SkyDrive is a free online cloud service where you can securely access and share files
with others. All you need is a free Microsoft account or Windows Live ID to sign in
To get started saving, sharing, and storing your files to the cloud, sign in to Microsoft Office.
In PowerPoint, or any Office application, look for your name at the top right corner
of the ribbon. After you sign in, you can switch accounts and change your profile.
Here are some of the things to keep in mind when sharing or exchanging files with people who are using an older version of PowerPoint.