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Set-Up MFA via Microsoft Authenticator Application

This section will take you step-by-step to secure your Office 365 account using the Microsoft Authentication application. The authentication factor requires a smartphone where the Microsoft Authenticator application can be installed.

Step 1: Sign in to Office 365 by visiting myapps.microsoft.com. User must log-in using their wEmplID@usm.edu and their campus password.
Login using wemplID@usm.edu and password
Note: In the above prompt, enter your wEmplID@usm.edu. wEmplID means the letter "w" followed by your employee/student ID number. USM employee/student ID numbers are either 6 or 8 digits. Example of a wEmplID are w123456 if you have a 6 digit EmplID and w12345678 if you have an 8 digit EmplID. wEmplID@usm.edu simply means your wEmplID followed by @usm.edu without spaces.

Step 2: In the below prompt, enter wEmplID@usm.edu and your university password. See notes above for further clarification of wEmplID.
Enter wemplID@usm.edu and password

Step 3: Select the "Next" button on the right.
Select Next to enter more required information

Step 4: Below the "How should we contact you?" section:
a. Select "Mobile App" option from the first drop-down menu.
b. Select the "Receive notifications for verification" in the "How do you want to use the mobile app?" section.
c. Select "Set up" and continue to step 5.
How should we contact you section
Note: It is crucial that you use the "Receive notifications for verification" option as that will ensure your ability to authenticate without any further inputs on your computer or mobile device.

Step 5: On your mobile device, open "App Store" for iPhone, or "Google Play" for Android.
a. Search for "Microsoft Authenticator" application.
b. Download and install Microsoft Authenticator application.
Open either App Store on iPhone or Google Play on Android
c. Launch Microsoft Authenticator application.
Microsoft Authenticator application icon
d. Tap "Allow" to allow the app to send phone notifications.*
Allow to send phone notifications for Apple devices
*Note: Step 4d only applies to Apple devices.
e. Tap "Skip."
Verify by reading through or skipping this step
Note: Depending on your device, this step may display in a different sequence. You may choose to read through this step or skip.
f. Tap "OK."
Data privacy
g. Tap "Add account."
Add an account
h. Select "Work or school account."
Select work or school account
i. Tap "Allow" for Android devices or "OK" for Apple devices.
Allow Authenticator to access camera
j. Scan the QR code described in Step 6 below using your mobile device.
Scan QR Code

Step 6: Scan the QR code displayed on the computer screen using your Microsoft Authenticator application. Once the QR code is scanned, select "Next."
Scan QR code displayed on computer screen

Step 7: Once the "Mobile app has been configured for notifications and verification does" message is displayed on your computer screen, select "Next."
Additional security verification step 1

Step 8: On your mobile device, in the Microsoft Authenticator app, tap "Approve."
Approve sign in on mobile device
Note: The below prompt will display on your computer screen while you authenticate on your mobile device.
Additional security verification step 2

Step 9: Enter an accessible phone number, then select "Next."
Additional security verification step 3
Note: If a phone number is auto-populated in the field, confirm that the number is valid. This number will only be necessary in the event you lose access to the Microsoft Authenticator application. The number entered can be Mobile or Land-Line, but must not be your office number as you will only be promoted to authenticate off-campus.

Step 10: This step allows you to reduce the number of times you are asked to sign in by checking the "Don't ask again for 30 days." Your response to this prompt should reflect your preference.
Reduce number of times asked to sign in

Congratulations! You have completed your MFA setup using your authentication application as the authentication factor.

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