This section will take you step-by-step to secure your Office 365 account using the Microsoft Authentication application. The authentication factor requires a smartphone where the Microsoft Authenticator application can be installed.
Step 1: Sign in to Office 365 by visiting myapps.microsoft.com. User must log-in using their wEmplID@usm.edu and their campus password.
Note: In the above prompt, enter your wEmplID@usm.edu. wEmplID means the letter "w" followed by your employee/student ID number. USM employee/student ID numbers are either 6 or 8 digits. Example of a wEmplID are w123456 if you have a 6 digit EmplID and w12345678 if you have an 8 digit EmplID. wEmplID@usm.edu simply means your wEmplID followed by @usm.edu without spaces.
Step 2: In the below prompt, enter wEmplID@usm.edu and your university password. See
notes above for further clarification of wEmplID.
Step 3: Select the "Next" button on the right.
Step 4: Below the "How should we contact you?" section:
a. Select "Mobile App" option from the first drop-down menu.
b. Select the "Receive notifications for verification" in the "How do you want to use the mobile app?" section.
c. Select "Set up" and continue to step 5.
Note: It is crucial that you use the "Receive notifications for verification" option as that will ensure your ability to authenticate without any further inputs on your computer or mobile device.
Step 5: On your mobile device, open "App Store" for iPhone, or "Google Play" for Android.
a. Search for "Microsoft Authenticator" application.
b. Download and install Microsoft Authenticator application.
c. Launch Microsoft Authenticator application.
d. Tap "Allow" to allow the app to send phone notifications.*
*Note: Step 4d only applies to Apple devices.
e. Tap "Skip."
Note: Depending on your device, this step may display in a different sequence. You may choose to read through this step or skip.
f. Tap "OK."
g. Tap "Add account."
h. Select "Work or school account."
i. Tap "Allow" for Android devices or "OK" for Apple devices.
j. Scan the QR code described in Step 6 below using your mobile device.
Step 6: Scan the QR code displayed on the computer screen using your Microsoft Authenticator
application. Once the QR code is scanned, select "Next."
Step 7: Once the "Mobile app has been configured for notifications and verification
does" message is displayed on your computer screen, select "Next."
Step 8: On your mobile device, in the Microsoft Authenticator app, tap "Approve."
Note: The below prompt will display on your computer screen while you authenticate on your mobile device.
Step 9: Enter an accessible phone number, then select "Next."
Note: If a phone number is auto-populated in the field, confirm that the number is valid. This number will only be necessary in the event you lose access to the Microsoft Authenticator application. The number entered can be Mobile or Land-Line, but must not be your office number as you will only be promoted to authenticate off-campus.
Step 10: This step allows you to reduce the number of times you are asked to sign
in by checking the "Don't ask again for 30 days." Your response to this prompt should
reflect your preference.
Congratulations! You have completed your MFA setup using your authentication application as the authentication factor.