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Skype for Business - Sharing and Collaboration

Share Your Desktop of a Program

Need to show everyone what you're talking about?

  1. In the meeting window, select the Present button.
  2. Select Present Desktop to show the entire contents of your desktop or select Present Programs and double-click the program you want to share.
    Share your desktop or program
  3. Double-click the program you want to share.
    Select the program to share
  4. If you share a program, it will have a yellow border and a Now Presenting tab on your desktop.
  5. To stop sharing, select Stop Presenting on the bar at the top of your screen, or at the top of the conversation window.
    Yellow border is visible when sharing a program

Share a PowerPoint Presentation

  1. In the meeting window, select the Present button.
  2. Select Present PowerPoint Files.
  3. Browse to the file you want to present and select "OK."
    Share a PowerPoint presentation

Share a File or a Picture

If this is a two-person impromptu meeting, the simplest way is to drag and drop--either to the IM area or to a participant's name.
Share a file or a picture

If you're in a scheduled meeting, select the Present button, then select Add Attachment.

Share Notes with OneNote

OneNote is fully integrated with Skype for Business. You, or anyone you've given permissions to before the meeting, can have access to the OneNote file and take notes.

  1. In the conversation window, select the Present button, and then choose Shared Notes.
  2. Select an existing notebook, or select New Notebook to create a new one. Participants who joined the meeting using Skype for Business are automatically added to an attendee list in the OneNote.
    Share notes with OneNote

Share a Whiteboard

Need to show what you're talking about? Draw it using the Whiteboard! It's also great for brainstorming.

  • In the conversation window, select the Present button, select More, and then select Whiteboard.

Check out the toolset on the right side of the whiteboard. It's even got a laser pointer.
Share a whiteboard

Give Control To Others...

Allow others to flip through slides, contribute information, and make changes to a whiteboard or OneNote, PowerPoint or other kind of file, or demonstrate a program with just a couple of selections. Take back control at any time.

  1. Select Give Control.
  2. Pick a particular person or select Give Control Automatically to automatically give access to anyone who asks for control of your desktop.

...and, Take Back Control

  1. Select Give Control again.
  2. If Give Control Automatically is selected, select it to clear it. Or to take back control from a person, select Take Back Control.
    Give control automatically

Select Who Can Download Shared Files

In a scheduled meeting, you can restrict who can download a copy of a file you're sharing--like if the information is still a draft or is confidential.

  1. Select the Present button, and then select the Manage Presentable Content button.
  2. Select the Permissions button, and then select from:
    • Organizer - just the person who set up the meeting
    • Presenters - just the people who the organizer set up as presenters
    • Anyone - all participants
      Manage permissions

Which Skype Should I Use?

Skype for BusinessSkype for Business is for connecting with a co-worker or business associate.
SkypeSkype is for connecting with your grandma, or chatting with friends while gaming.

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