Buying & Purchasing Basics
At this time, for purchases utilizing federal grant funds, the University will continue to follow the procurement requirements of OMB Circulars A-110, A-122, and A-133 and will utilize the grace period allowed in the Uniform Guidance for an implementation date of no later than 01 July 2017.
The Purchasing Department of the University of Southern Mississippi is the purchasing agency of the university. Greater efficiency, both in terms of economy to the university and service to the departments, is achieved through specialization of purchasing. The purpose of the Purchasing Department, therefore, is to procure quality supplies and equipment as economically and conveniently as possible.
In the interest of serving the university, its alumni, and the community, the Purchasing Department, in conducting its business and discharging its responsibilities, is guided by three primary objectives:
- Purchases are to be made in consideration of the objectives and policies of the university, as well as of the particular requirements and objectives of the departments.
- Maximum, ultimate value for each dollar of expenditure must be obtained.
- Qualified, competitive bidders must be given equal consideration and opportunity to quote on the university's requirements.
NOTICE to All Vendors and Contractors:
In compliance with the Mississippi Transparency and Accountability Act, all payments made by USM will be posted on a public website beginning July 1, 2012. The information posted will include the date of payment, vendor name, vendor's city and state, and the payment amount. The amount of any payment made by the University is public information. All University employees should be aware that no contract with vendors or contractors can include language that makes the amount of payment confidential. If the party with whom we are contracting insists on such a provision, you should contact the Procurement Office for assistance.