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Department of Procurement and Contract Services

Asset Works

 

INSTRUCTIONS FOR ASSET WORKS

 

1.     Go to www.assetworks.com/login

 

2.     Database: USM

 

           Service: Asset Management

 

·        Click Sign In

 

3.     Sign In with your user ID and password

 

·        Click Sign In

 

4.     To research an asset: Go to the Home Tab

 

·        Under the Quick Search Box Enter the Asset Number (you do not need to enter the prefix 256-)

 

·        Click Search – This will give you the Description and Serial # of the asset.

 

·        Click the pencil icon under view for more information or to change info.

 

·        The only information you are allowed to change is: Building (name or number), Room #, and Person Responsible. If you make any changes click Save Asset at the top.

 

5.     To receive or create a transfer: go to the Transfers Tab

 

·        For receiving a transfer enter the Transfer # in the Quick Search box.

 

·        Under View click the pencil icon.

 

·        At the bottom of the page click Receive.

 

·        In order:  Change the Status to Received, Enter the Building, Room, and Person Responsible, Click Save

 

·        For creating a transfer: click the plus sign (+) on Create Internal Transfer Enter the Location/Person. Use the magnifying glass for a list of departments and property contacts.

 

·        Under remarks note where the asset is going and if you know who it is for.

 

·        Click Create.

 

·        Enter Asset Numbers to be transferred (one at a time) and click Add Asset.

 

·        When finished adding assets click Print Detail and send printout with asset to new location. Exit.

 

6.     To run reports: Under the Reports Tab.

 

·        Next, under Report Name. Click the red arrow for Assets by Location Report filtered by Location.

 

·        For Department # change the question mark (?) to 256

 

·        For Location Code change the question mark (?) to your Department Code (ex.130002).

 

·        Click Run Report.

 

·        Click Print to PDF Print.

 

·        This report will give you a list of all the active assets in your department.

 

 

 

7.     Under the Reports Tab.

 

·        Then under Categories (on the left side).

 

·        Click Transfer Reports.

 

·        Click Transfers (Open, Internal)

 

·        Click Run.

 

·        Print

 

·        Look through this report once a month to see if you have any transfers either created or received, that have not been accepted.

 

Contact Us

Procurement and Contract Services
214 Bond Hall

Hattiesburg Campus

Campus Map

Email
procurementFREEMississippi

Phone
601.266.4131

Contact Us

GCRL Procurement Services
Oceanography Building
Gulf Coast Research Laboratory

Campus Map

Email
procurementFREEMississippi

Phone
228.872.4245