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Procurement and Contract Services

Copier and Maintenance Agreement Purchase Orders for Fiscal Year 2021

It is time again to begin processing copier rental and maintenance requisitions for FY21. These requisitions may be entered starting July 1, 2020. When entering your copier rental and maintenance requisitions, please follow the instructions below.

If your requisitions have contracts or quotes, please attach them in the requisition or send via email to Deidre Edwards at deidre.edwardsFREEMississippi. Please note only a limited number of people on campus have the authority to sign contracts. If you have a contract that needs signature, please forward to Procurement and Contract Services for review.

In SOARFIN:

  1. Either Click on the Requisition Tab or Navigate to Purchasing – Requisitions – Add/Update
  2. Add a New Value-Click Add
  3. Copy From
  4. Requisition ID (enter the requisition #, with zeros before the number and search)
  5. OK
  6. Update the Requester – If Necessary
  7. Under Requisition Defaults, Change the Due Date to 06/30/2021
  8. Verify the Budget String under Distributions and Update if Necessary
  9. OK
  10. OK (Due Date out of range)
  11. View All
  12. Mark All
  13. OK
  14. Edit Comments – Update PO Number to Be Replaced to FY20 PO Number
  15. If New Comments are Needed: Use Standard – Comment Type = CAN, Comment ID = 022 (Copier Rental and Maintenance)
  16. OK
  17. Line Descriptions – Change FY Dates to 2020-2021
  18. OK
  19. Save
  20. Run Budget Check/Status
  21. Change the Approval Status (press the green check mark)

 

If you have any questions regarding copier rental or maintenance requisitions, please contact Deidre Edwards at 601.266.4132 or email Deidre.EdwardsFREEMississippi.

Contact Us

Procurement and Contract Services
214 Bond Hall

Hattiesburg Campus

Campus Map

Email
procurementFREEMississippi

Phone
601.266.4131

Contact Us

GCRL Procurement Services
Oceanography Building
Gulf Coast Research Laboratory

Campus Map

Email
procurementFREEMississippi

Phone
228.872.4245