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Department of Procurement and Contract Services

Official Mileage Listing and Reimbursement Rate

Reimbursement is based on the shortest distance between the University or the employee’s official work base and the destination. Please use the Rand McNally mileage calculator

Or you can use any internet mileage calculator to determine your mileage. In doing so please make sure to print the screen showing your calculation result and attach it to your voucher for faster verification and reimbursement.

https://www.mapquest.com/directions  

https://www.google.com/maps  

https://maps.yahoo.com/b/  

http://www.drivingdirectionsandmaps.com/route-planner/

If the employee is traveling directly from their residence and the distance is closer than their home work base, reimbursement should be calculated on that distance.

Mileage should be referenced on the Travel Voucher from city to city. If there is travel within the city of destination, indicate mileage as "in and around" on a separate line. If the mileage is to/from specific agencies, reference the address and look up the mileage on Rand McNally Standard Highway Mileage Guide and attach it to your Travel Voucher. Printing and attaching the Rand McNally results will help expedite your mileage calculation voucher.

Effective January 1, 2019 reimbursement rate for mileage will be at the GSA rate. Current rate subject to change January 1, 2019.

 In compliance with state statutes, state employees must be reimbursed at the same mileage rate as federal employees (GSA rate).  For employees traveling on official State business in their Privately Owned Vehicle (POV), the current reimbursement rate for mileage is:

-  $0.58 – this rate will be paid if there is not a USM vehicle available.

-  $0.20 – this rate will be paid if there is a USM vehicle available, but the traveler chooses to use his/her POV. For this rate, the following applies:    

The signatures of the employee and department head serve as declaration of:

-  Availability of a USM vehicle

-  Appropriate rate is used

-  Mileage claimed is directly related to USM business

The Dean has the authority to reduce reimbursements of travel expenditures, including paying a percentage (rather than 100%) of the expenses submitted by the traveler, EXCEPT for mileage reimbursement for the use of POV when authorized.

When completing your travel voucher please use http://maps.randmcnally.com/mileage-calculator.do or any other mileage calculator to verify your miles.

It is the travelers' responsibility to download and use the most current form to make sure you are getting the correct reimbursement. You should always go to the travel website and pull down a new form whenever you do travel to insure that you are using the most current updated form.

Download the latest forms at https://www.usm.edu/procurement-contract-services/travel-policies-and-procedures   Contact the Travel Office at x64131 should you have additional questions.

Visit us at  https://www.usm.edu/procurement-contract-services/travel-policies-and-procedures 

Privately Owned Vehicle (POV) Mileage Reimbursement Rates

 

Contact Us

Procurement and Contract Services
214 Bond Hall

Hattiesburg Campus

Campus Map

Email
procurementFREEMississippi

Phone
601.266.4131

Contact Us

GCRL Procurement Services
Oceanography Building
Gulf Coast Research Laboratory

Campus Map

Email
procurementFREEMississippi

Phone
228.872.4245