Wire Payment Process

Step 1.  Determine the Vendor’s Status:  Check with Accounts Payable to determine if the payment will be made to a new vendor or a current vendor. If the vendor is a new vendor, go to Step 2. If the vendor is a current vendor, go to step 4.

Step 2.  Determine the Vendor Type: In order to make a payment, the University must have one of the following federal forms signed and on file. The federal form requirement is based on the vendor type. Use the vendor types below to obtain the appropriate signed federal form.

                 Form W-8BEN-E (The signed form is valid for three calendar years) 

                 Form W-8ECI(The signed form is valid for three calendar years) 

                 Form W-8IMY (The signed form is valid for three calendar years) 

                 Form W-8EXP (The signed form is valid for three calendar years) 

Step 3.  Request New Vendor Setup: Send the signed federal form and the new vendor request form to accounts payable for vendor setup. Tax Compliance approval may be needed before the vendor can be added to our operating system. A new vendor approval request will be submitted to Tax Compliance by Accounts Payable when applicable.

Step 4.  Payment Processing: Complete and submit the approved Remittance Voucher. Be sure to include the required wiring information on the remittance voucher, the invoice, and any other required documentation to Accounts Payable for payment processing.