Academic Authority Chart

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ACADEMIC ISSUESORIGINATOR/OFFICE

INSTRUCTOR OR ADVISOR

DEPT CHAIR /DIRECTOR OR DESIGNEEDEAN'S OFFICE OR DESIGNEEPROVOST

Enrollment Activities      

Eligible to EnrollMajor DepartmentAdvisor   
Add/Drop Course (prior to deadline)Student via SOAR    
Add/Drop Course (after the deadline) Registrar’s Office Instructor of Course

 X

  
Withdrawal from University (drop all courses) * Student via SOAR   

X

 
Waive a PrerequisiteStudentAdvisorChair of Course   
Overload of Hours for a Term Student Advisor

X

  
Change of Grade Instructor via SOAR Instructor of course

 X

 
Official Verification of Enrollment Registrar’s Office/Records     
VA Permission Letter Financial Aid/VA Clerk     
MS Residency  Registrar’s Office/Records     
Repeats (maximum of 4 courses or 12 hours total) Registrar’s Office/Records     
UNOFFICIAL Transcript with Advising AuditStudent via SOAR     
OFFICIAL Transcript Student via SOAR    
Degree Application Student via SOARAdvisor 

 X

 

Academic Credit, Substitutions & Transferability      

Within degree program for major AdvisorAdvisor 

X

 

X

 (processing only)

 
Within degree program for minor Advisor Advisor in Minor

X

 

X

(processing only)

 
Within General Education Core Advisor Advisor 

X**

 

X***

 

X

 
Advanced Placement or CLEP creditAdmissions     
International Baccalaureate (IB credit) Admissions      
Military credit Admissions      
Credit by Exam (Challenge Exam) Advisor Advisor 

X

 
  
Study Abroad Evaluation Study Abroad Office Advisor 

X

 
  
University Minimum Hours and GPA Advisor Advisor 

X

 

X

 

X

 

Appeals      

Excessive Repeats (more than 2 courses or 6 hours) StudentAdvisor 

X

 

X

 

X

 
Grade Appeal Student via Provost Office  Instructor of Course 

X

 

X

 

X

 
Administrative Withdrawal  

Advisor/Major Department/Dean’s Office 

 

X

 

X

 

X

 
Suspension Advisor/Major Department/Dean’s Office  Advisor/ Committee 

X

 

X

 
If dean and chair disagree or for denials 
Probation-continued Major Department Advisor/ Committee 

X

 
  

Other      

Change Major/Minor (program/plan)New Department 

X

 

X

 
 
Change Catalog Year (requirement term) Major Department  

X

 

X

 
 
Change Personal Data Registrar’s Office/Records     

*Withdrawals from the University or individual drops on courses cannot be processed within the last two weeks of a term.

**Two chair signatures are required: (1) Chair of the department where the course is offered and (2) Chair of the student’s major

***Two Dean’s signatures are required: (1) Dean of the college where the course is offered and (2) Dean of the student’s major.

REVISED 9/13/11