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Office of the Provost

Academic Authority Chart

 

Printable PDF version 

 

ACADEMIC ISSUES ORIGINATOR/OFFICE

INSTRUCTOR OR ADVISOR

DEPT CHAIR /DIRECTOR OR DESIGNEE DEAN'S OFFICE OR DESIGNEE PROVOST

Enrollment Activities      

Eligible to Enroll Major Department Advisor      
Add/Drop Course (prior to deadline) Student via SOAR        
Add/Drop Course (after the deadline)  Registrar’s Office  Instructor of Course

 X

   
Withdrawal from University (drop all courses) *  Student via SOAR     

X

 
Waive a Prerequisite Student Advisor Chair of Course     
Overload of Hours for a Term  Student  Advisor

X

   
Change of Grade  Instructor via SOAR  Instructor of course

 X

 
Official Verification of Enrollment  Registrar’s Office/Records         
VA Permission Letter  Financial Aid/VA Clerk         
MS Residency   Registrar’s Office/Records         
Repeats (maximum of 4 courses or 12 hours total)  Registrar’s Office/Records         
UNOFFICIAL Transcript with Advising Audit Student via SOAR         
OFFICIAL Transcript  Student via SOAR        
Degree Application  Student via SOAR Advisor 

 X

 

Academic Credit, Substitutions & Transferability      

Within degree program for major  Advisor Advisor 

X

 

X

 (processing only)

 
Within degree program for minor  Advisor  Advisor in Minor

X

 

X

(processing only)

 
Within General Education Core  Advisor  Advisor 

X**

 

X***

 

X

 
Advanced Placement or CLEP credit Admissions         
International Baccalaureate (IB credit)  Admissions          
Military credit  Admissions          
Credit by Exam (Challenge Exam)  Advisor  Advisor 

X

 
   
Study Abroad Evaluation  Study Abroad Office  Advisor 

X

 
   
University Minimum Hours and GPA  Advisor  Advisor 

X

 

X

 

X

 

Appeals      

Excessive Repeats (more than 2 courses or 6 hours)  Student Advisor 

X

 

X

 

X

 
Grade Appeal  Student via Provost Office   Instructor of Course 

X

 

X

 

X

 
Administrative Withdrawal  

Advisor/Major Department/Dean’s Office 

 

X

 

X

 

X

 
Suspension  Advisor/Major Department/Dean’s Office   Advisor/ Committee 

X

 

X

 
If dean and chair disagree or for denials 
Probation-continued  Major Department  Advisor/ Committee 

X

 
   

Other      

Change Major/Minor (program/plan) New Department  

X

 

X

 
 
Change Catalog Year (requirement term)  Major Department   

X

 

X

 
 
Change Personal Data  Registrar’s Office/Records         

*Withdrawals from the University or individual drops on courses cannot be processed within the last two weeks of a term.

**Two chair signatures are required: (1) Chair of the department where the course is offered and (2) Chair of the student’s major

***Two Dean’s signatures are required: (1) Dean of the college where the course is offered and (2) Dean of the student’s major.

REVISED 9/13/11

Contact Us

Office of the Provost
Lucas Administration Building

Hattiesburg Campus

Campus Map

Email
provostFREEMississippi

Phone
601.266.5002