Office of the Provost
Office of the Provost
1. Section 3.4.2 of the Faculty Handbook states: “An overload is defined as the addition of a course that would result in a full-time member of the Corps of Instruction teaching more than four courses or 12 credit hours per semester, or the equivalent, for the fall or spring semester.” A copy of the Faculty Handbook is available on the Provost’s website.
Tenure stream faculty are given an automatic reduction to three courses per term or the equivalent instruction if the faculty member is research active.
2. Workload assignments should be balanced to ensure optimal pedagogical practices, service, and time for research/creative activity. Therefore, faculty overloads should be avoided except in unanticipated extenuating circumstances.
3. School Directors are to have annual faculty workload information in Digital Measures for each faculty member in their school. The workload information in Digital Measures will be used to help determine if a faculty member qualifies for overload compensation. Workload information and justification are to be populated in Digital Measures for teaching, research, and service by the date set by the Provost each year.
1. Extenuating circumstances may include, but are not limited to, untimely resignation, FMLA, illness, or death of a faculty member; an exigent situation that impacts a student’s progress to completion; and initiation of new academic programming that necessitates additional course offerings.
2. Before requesting a faculty overload, the following must be considered:
- Unit in-load enrollment according to pedagogically appropriate caps
- Faculty in-load enrollment according to pedagogically appropriate caps
- Faculty ability to remain productive in all areas of responsibility (refer to chapter three of the faculty handbook, available here: website)
- Course reassignment to another faculty who could teach the course in-load
- Adjunct faculty availability
- Cancellation of low enrollment or less essential courses that do not impact students’ progress toward degree
- Reassignment of other duties (for example, a faculty member could pick up an extra course in-load in exchange for a reduction in expectations for service or research)
3. In general, faculty may not be assigned more than four credit hours in overload during a single semester.
4. For extenuating circumstances, a faculty member may be allowed to teach up to six credit hours of overload in one semester with approvals from the dean and provost.
5. Faculty may not be assigned an overload in more than two consecutive regular semesters, fall/spring or spring/fall.
6. Faculty receiving course releases for other duties shall not be eligible for an overload assignment.
- Faculty holding administrative appointments or those under a 12-month contract do not qualify for overload pay.
- Tenure stream faculty reassigned from the standard teaching load for research or service beyond the one course equivalent do not qualify for overload pay. A research reassignment is not an entitlement based on discipline or rank. A work product must be produced to justify the reassignment.
7. An overload shall be assigned to a faculty member who has agreed to teach additional hours. An individual faculty member may not self-assign an overload.
8. Faculty fellowships do not apply to overloads.
1. When hiring adjuncts, it is expected that each unit is operating efficiently with all faculty being fully engaged in teaching, research/creative activity, and service as a university citizen. (Faculty handbook website.)
2. Section 2.4.8 of the employee handbook states: “An adjunct instructor is defined as an instructor who is not tenure track, who is hired to teach one or more courses, and may or may not have a terminal degree or the credentials of a regular faculty member.”
3. Adjunct instructors are permitted to teach up to six credit hours.
1. Any course offered to an adjunct instructor is expected to meet minimum enrollment (undergraduate 15, graduate 10). The dean, at their discretion, may deem a course necessary and allow the course to run without the minimum enrollment.
2. No course will be pro-rated. If a course is approved by the dean and funding is identified, an adjunct will receive at minimum $1,000 per credit hour per the summer salary schedule.
1. Any course offered during the intersession is expected to meet minimum enrollment (undergraduate 15, graduate 10). The dean, at their discretion, may deem a course necessary and allow the course to run without the minimum enrollment.
2. No course will be pro-rated. If a course is approved by the dean and funding is identified, faculty will be paid a stipend based on the summer pay schedule, a copy of which is available on the Human Resources website.
3. An intersession can be taught as an in-load or out of load course as assigned by the school director.
4. If an intersession is taught out of load, the intersession shall be assigned to a faculty member who has agreed to teach additional hours and has been fully scheduled the semester prior to and after the intersession. An individual faculty member may not self-assign an intersession.
1. Compensation for instruction (overloads, adjuncts, or intersession) follows a fixed scale (summer salary schedule) according to academic rank and teaching load. The summer salary schedule can be downloaded on the Human Resources website.
2. Typically, instructional stipends are funded through the part-time instruction budget up to the annual allocation provided to each academic college. Colleges must comply with the following:
- Compensation in excess of the summer pay schedule must be identified from a school and/or college budget, pending dean and provost approval.
- Salary savings due to unfilled positions or filled lower positions will not be allowed to compensate overload, adjunct, or intersession instructors.
- Honors College funding must be used prior to any other funding for units receiving in-load payment.
- Units generating salary recovery will charge salary recovery prior to any other funding source up to the previous semester’s distribution. Refer to the policies and procedures for grant release times on the Office of Research Administration website.