Event Planning Steps

Do you need a guide for planning your event? Use the steps below to get started and then check out the Event Checklist to stay on track to host a successful event!

All registered student organizations should follow the steps below in order to successfully hold events on campus. 

 

  1. Submit the appropriate request form for the event. Found by clicking on "Forms" in the left hand column of this page.
  2. For events in the Union Complex, you will receive an confirmation from Event Services within 2-4 business days. For events elsewhere, you will receive confirmation from Leadership and Student Involvement within 2-4 business days.
  3. Remember: you must have an email confirmation for your event to be officially registered. Until then, you cannot advertise for your event.
  4. The sooner you submit forms, the better. Forms are always to be submitted by Mondays at 4 p.m. for events the following week. Special event forms must be submitted one month prior to the date of the event. Late forms are not accepted.

Need help advertising?

  • All student organization events that have completed event forms and are registered get added to the involvement calendar. View it by clicking here.
  • Submit your event to the weekly Newsletter by clicking here.
  • Submit your advertisement to run on the Eagle Vision screens in the Union Complex. Click here.
  • Submit your advertisement to run in the weekly announcements by University Communications. Click here.
  • Submit your advertisement to run on the University's electronic message board at the front of campus. Click here.
  • Sign up to table by completing a "Tabling/Sales" form by clicking here.
  • Post a flyer on any approved University bulletin board around campus.
  • Use Social Media: Create a Facebook page for the event. Tweet about it! Create a QR code for students to scan for information.

 

Questions?

Call us at 601.266.4403.