Resources for Accepted Students


Course Approval Forms: course_approval_form.pdf

  • Deadline for Fall semester courses - April 15
  • Deadline for Spring semester courses - November 15
Students must meet with the exchange coordinator with the class list & syllabi BEFORE meeting with the departments. 

During Program: 

Learning Agreement: Coming soon.

  • This must be signed by the coordinator at the host institution. 
  • Fall deadline - December 1
  • Spring deadline - March 1 
Important Contact Numbers: 

USM Numbers:

  • International Programs Office: 601.266.4344 or 601.266.5626
  • Southern Miss Police Emergency Phone: 601.266.4911 (24-hour contact number)
  • Financial Aid: 601.266.4774
  • Business Services: 601.266.4137
  • Admissions and Records: 601.266.5006
HTH Worldwide Emergency Assistance:
  • In the US: 1-800-257-4823
  • Outside the US (dial collect): 1-610-254-8771
Overseas Citizens Services: 
  • From in the US: 1.888.407.4747
  • From Overseas: 1.202.501.4444
  • U.S. Department of State Hotline for American Travelers: 202.647.522
  • After-hours emergency number; ask for the OCS duty officer.


Upon Return: 

Complete the credit substitution process: 

  1. Make sure to gather all coursework fromthe entire semester/year and organize it by class. It must be organized neatly by using folders, binder clips, binders etc. If it is not neatly organized, you will be required to reorganize it.

  2. Complete a summary foreachcourse, which must include: 
    Your name
    Course name & number at host institution
    Course name & number at USM
    Host university 
    Dates attended 
    Instructor's name
    Meeting times
    Total contact hours
    Texts used 
    Summary of the course 
  3. Turn in summaries and coursework to Hannah upon return to the US. 
    • Fall abroad deadline: February 15
    • Fall abroad deadline (if graduating in the spring): January 15
    • Spring abroad deadline: August 15
    • Spring abroad deadline (if graduating in the summer): July 15
  4. Once she receives the coursework, summaries, and transcript (from the host institution), she'll send everything to the appropriate departments for processing. The chairs will receive a grade conversion guide with your work. 
  5. Once the departments have processed your work, Hannah will send the official grades to the registrar's office. Once the grades have been posted, you'll be notified to come and pick up your coursework. 
The process can take up to 5 weeks.