Adding, Dropping or Withdrawing from Classes

Adding, Dropping, and Withdrawing from Classes

 

Adding a Class

You can add a class to your schedule any time during the first week of classes through your SOAR student center. View the Learning Enhancement Center's tutorial on adding classes here. Check the academic calendar for the open add/drop period for regular term and 8-week classes. 

If you add a class late, it is your responsibility to talk to the instructor and make up any work that you've missed.

Once the open add/drop period has ended, or if the class you want to get into is closed, you will need the permission of the instructor or department to get into the class. SOAR will automatically generate an email to the instructor asking for permission to add the class, but it's a good idea to email the instructor as well with an explanation for why you are attempting to add the class late and your guarantee that you will make up any work you've missed. If you have missed too much of the class to be successful, your request will be denied, and you can register for the class the following semester. 

 

Registrar's instructions for adding a class late

 

 

 

Getting Into a Closed Class

1. TRY TO REARRANGE YOUR SCHEDULE

An easy way to do this is by logging into SOAR and then going to the schedule generator. (Download a PDF on using the schedule planner here.) Follow the on-screen instructions to add the courses you need and to block off times when you're unavailable. If the generator can make you a schedule with the classes you need, problem solved.

2. CALL THE DEPARTMENT

Different departments have different rules on closed classes. The office may be allowed to enroll you in the class, or you may be told to contact the instructor or simply to show up on the first day of class and ask to be put on a waitlist. If you don't know the department's rules, call and ask.

3. EMAIL THE INSTRUCTOR

State your name, your student ID, the class and section you're hoping to get into, and any reasons you might have for needing that particular section. Be polite and friendly—the instructor is under no obligation to over-enroll his or her class. 

4. ATTEND THE CLASS

Make sure you're there five minutes early on the first day. If you have a chance to talk to the instructor before class, explain your situation. If not, make sure to participate so the instructor knows you're there and knows you're an interested, engaged student, then stay after class to talk to the instructor.

5. TALK TO YOUR ADVISOR

If none of these options work to get you a space in a closed class (which is possible—classes are capped at a certain number for a reason), email or call your academic advisor (listed in your student center in SOAR) to ask for advice on what you should take instead. 

 

 

 

Dropping a Class

You can drop a class from your schedule any time during the first week of classes through your SOAR Student Center. View the Learning Enhancement Center's tutorial on dropping a class here. Check the academic calendar for the open add/drop period for regular term and 8-week classes. 

If you drop a class that your advisor recommended, it may delay your graduation; if you are unsure whether you should drop the class, contact your advisor. You should also make sure that dropping a class will not put you under the number of hours required for your scholarship or financial aid; if you are unsure how many hours you are required to take, contact a financial aid counsellor.

If you drop a class during the open add/drop period, it will not appear on your official transcript and you will not be charged for the class.

  

 

  

Withdrawing from a Class

Once the open add/drop period has passed, you can no longer drop a class, but you can request permission from your instructor to withdraw from the class during the first 50 days of full-term classes. (Check the academic calendar for the open add/drop period and the withdrawal deadlines for regular term and 8-week classes.) Your instructor may want to talk to you about your options for being successful in the class before approving your request.

If you withdraw from a class that your advisor recommended, it may delay your graduation; contact your advisor if you are unsure. You should also make sure that withdrawing from a class will not put you under the number of hours required for your scholarship or financial aid; contact a financial aid counsellor if you are unsure.

If you withdraw from a class, it will not affect your GPA, but you will have a W on your permanent transcript; you should consider how an an excessive number of Ws will be perceived by future employers or graduate schools before deciding to withdraw from a class. You will also be financially responsible for tuition and course fees for the class, as no refunds are given for classes dropped after the open add/drop period.

To request permission to withdraw from a class, follow the same procedure as you would to drop a class. 

 

Registrar's instructions for withdrawals 

 

 

Swapping a Class

If you need to swap sections after the open add/drop period, you must request both a late add and a late drop through your SOAR student center and indicate in the comments section that you are swapping classes. This will ensure that the registrar's office will remove the W grade and any tuition charge associated with the change. The "swap" function in SOAR only works during the open add/drop period, as it is unable to process requests that need to go through an instructor.

 

 

 

 Withdrawing from the University

Southern Miss has many resources on campus committed to helping you find a way to stay in school, and we encourage to talk to your advisor, your school Director, the counseling center, or the Dean of Students before you decide to withdraw. 

If circumstances compel you to withdraw, though, you can initiate the process through your SOAR Student Center. During the SOAR process, you'll learn about the academic and financial impact of withdrawing from the university.

Note that dropping all your classes automatically withdraws you from the university, and once you've withdrawn, you will have to be readmitted before you can sign up for classes again.

View the Learning Enhancement Center's instructions on how to withdraw from the university here.

 

 

 

Post-Deadline Withdrawal

Once the withdrawal deadline has passed, you will not be able to request permission from your instructor to withdraw, and you will receive a letter grade for the class, regardless of whether you are still attending the class.

If you experienced an extreme personal hardship beyond your control that (1) happened on or after the University’s posted deadline for a W and interfered with your class performance or (2) directly prevented you from withdrawing before the deadline, you can petition for an Academic Withdrawal After the Deadline. This is not an option for students who simply failed to submit assignments or take exams as scheduled, chose not to attend class, and/or did not comply with published University deadlines.

Depending on the nature of your hardship, you can petition to withdraw from one or more classes individually, or you can petition to withdraw from all classes for the semester. Petitions for Academic Withdrawals must be submitted before the end of the semester during which the hardship occurred.

 

Procedures and Forms for Late Term Academic Withdrawal Due to Hardship