USM Mailout (email) is distributed to all USM students, faculty and staff once each
week on Wednesdays. University Communications administers the distribution of single
announcements as stand-alone mailouts.
Submissions must be of broad interest to the University community.
Submissions must contain official announcements and resources regarding University-related
business and information only.
Submissions will only be accepted from designated USM Mailout unit liaisons. All faculty,
staff and students seeking to submit items must do so through a unit liaison.
Each submission must be complete and requires a title/headline, description, and accurate
contact information. Total length of text should not exceed 250 words.
Unit liaisons should consolidate content into one weekly submission for each unit,
whenever possible. Content should be succinct and should include hyperlinks to relevant
unit web pages for additional information and/or resources, when applicable.
Solicitations for participation in research projects should not be submitted to USM
Mailout. Individuals should submit a public records request to request an email list (current student email list, current faculty/staff email
list, etc.) for this purpose.
The maximum length of time for submissions to run in USM Mailout is three weeks.
Contact your designated USM Mailout unit liaison in advance to request a content submission
to USM Mailout.
Unit liaisons are responsible for ensuring that submitted content has been appropriately
vetted and “approved” by your unit/division leadership.
Unit liaisons may reject submissions at their discretion.
Information should be submitted by unit liaisons to USM Mailout administrators no
later than 5 p.m. each Monday for potential inclusion in the weekly message.
For questions about USM Mailout submission details, contact your unit liaison.
Designated USM Mailout unit liaisons - Updated October 16, 2020