Due to a communications’ focus on COVID-19, USM Mailout will not be delivered until
further notice. Urgent communication items for all students, faculty and staff should
be brought to the attention of leadership in your University unit, who can submit
items they approve to your division vice president for review and potential inclusion
in the University’s ongoing updates related to COVID-19.
USM Mailout (email) is distributed to USM students, faculty and staff each week. Review
the information below before submitting your request. Click the plus signs below to
expand the sections and read the full details.
Each submission requires a title/headline, description, and appropriate contact information.
Total length of text should not exceed 250 words. Select the most appropriate audience
for each submission.
The deadline for inclusion in USM Mailout is 3 p.m. on the prior day.
Wednesday mailout submissions are due no later than 3 p.m. on Tuesday.
Thursday mailout submissions are due no later than 3 p.m. on Wednesday.
Friday mailout submissions are due no later than 3 p.m. on Thursday.
Messages intended for faculty and staff will be distributed on Wednesdays. Messages
intended for students will be distributed on Thursdays. Messages that apply to all
students, faculty and staff will be distributed on Fridays.
The maximum length of time for submissions to run in USM Mailout is three weeks.
Submissions must contain official announcements regarding University-related business
and information only.
Submissions will only be accepted from University units or official University-sanctioned
Students seeking to submit items must do so through a faculty/staff advisor, sponsor
Solicitations of employment, membership or petition signatures are prohibited.
Political statements, editorials or other statements of opinion are prohibited.
Announcements will be compiled into one Mailout email message weekly for each intended
Faculty and Staff (Distributed on Wednesdays)
Students (Distributed on Thursdays)
Students, Faculty and Staff (Distributed on Fridays)
University Communications administers the distribution of single announcements as
All submissions will be edited for brevity and clarity, approved, prioritized and
distributed by University Communications.