Policy ADMA-BUD-006

Responsible University Administrator:Vice President for Finance and Administration
Responsible Officer:Associate Vice President of Finance/Controller
Origination Date:N/A
Current Revision Date:02/20/13
Next Review Date:02/20/17
End of Policy Date:N/A
Policy Number:ADMA-BUD-006
Status:Effective

 

INTERNATIONAL INDEPENDENT CONTRACTORS PAYMENT     

 PDF Version

 


Policy Statement


Following proper procedures is necessary for the payment of international independent contractors. 

 


Reason for Policy/Purpose


This policy is required for the effective communication of university policy regarding international independent contractor payment. 


Who Needs to Know This Policy


All department budget directors at The University of Southern Mississippi. 

 


Website Address for this Policy


www.usm.edu/institutional-policies/policy-adma-bud-006

Definitions


  
  

Policy/Procedures


CHECK LIST FOR INTERNATIONAL INDEPENDENT CONTRACTORS

 

  • Department contacts International Student and Scholar Services (ISSS) at 601-266-4841 with details pertaining to the reason for the Independent Contractor’s (IC) visit, dates, contact information, etc.

 

  • Upon International IC’s arrival on campus, department contacts ISSS at 601-266-4841 to schedule appointment for Tax Analysis.

 

  • If payment will be less than $1,000, department completes Remittance Voucher for submission to Accounts Payable for payment

 

  • If payment will be more than $1,000:

 

  1. Department completes Personal Services Agreement and Determination Form.

 

  1. Upon approval of Personal Services Agreement by the Controller’s Office, Department will enter Requisition in Soar-Fin for conversion into Purchase Order.

 

  1. Invoice will be submitted by department to Accounts Payable for payment of purchase order.

 

PLEASE NOTE: Your failure to complete the proper paperwork may result in the nonpayment of your international visitor. Any questions can be directed to ISSS at 601-266-4841 or Controller’s Office at 601-266-4102.

 


Review


The Director of the Office of Budget and Tax Compliance is responsible for the review of this policy every four years (or whenever circumstances require immediate review).

Forms/Instructions


Remittance Voucher available at http://www.usm.edu/procurement/apforms.html

 

Personal Services Agreement and Determination Form available on the Controller’s Office website: http://www.usm.edu/controllersoffice/Independent_Contractors.html

 

 


Appendices


N/A 

 


Related Information


N/A 

 


History


Amendments: Month, Day, Year – summary of changes

11/1/11: Formatted for Institutional Policies website

02/20/13: Formatted for template. Minor editing for punctuation and word usage throughout.