Policy ADMA-BUS-006

Responsible University Administrator:

Vice President for Finance and Administration

Responsible Officer:Bursar, Business Services
Origination Date:N/A
Current Revision Date:02/20/13
Next Review Date:02/20/17
End of Policy Date:N/A
Policy Number:ADMA-BUS-006
Status:Effective

 

REFUND AND WITHDRAWAL POLICY

PDF Version

 


Policy Statement


This following policy outlines possible refunds for students who withdraw from the university or cancel classes.

Reason for Policy/Purpose


This policy is required for the effective communication of university policy regarding refund and withdrawal from classes.

Who Needs to Know This Policy


All students attending The University of Southern Mississippi.

Website Address for this Policy


www.usm.edu/institutional-policies/policy-adma-bus-006

Definitions


 

  

Policy/Procedures


Students who find it necessary to withdraw from the university (or cancel classes prior to the first day of classes) must log on to their SOAR account and navigate to the Student Service Center. Select Drop All Classes to submit the online Withdrawal/Cancellation Authorization Form.

 

Refunds are based on the following (applies to withdrawals and dropped classes):

 

Withdrawal prior to the first day of classes of any semester

100%

Mini Session

 

The first through the second day of the two-week mini session

100% less a $30 withdrawal fee

After the second day of the two week mini session

None

Fall and Spring Semesters

 

The first through the tenth working day

100% less a $30 withdrawal fee

After the tenth working day

None

8W1 and 8W2 Fall and Spring Semesters

 

The first through the fifth working day

100% less a $30 withdrawal fee

After the fifth working day

None

Summer Semester

 

The first through the tenth working day

100% less a $30 withdrawal fee

After the tenth working day

None

5W1 and 5W2 Summer Semester

 

The first through the fifth working day

100% less a $30 withdrawal fee

After the fifth working day

None

 

These schedule dates are posted in the Business Office.

 

Refunds are based on the assessment, not upon the amount paid by the student.

 

Appeals for refunds due to extenuating circumstances may be made in writing to Business Services, 118 College Drive #5133, Hattiesburg, MS 39406‐0000. Appeals must be received prior to the end of the academic year.

 

Refunds/returns of Title IV funds for students who participate in SFA (Student Financial Assistance) programs are calculated based on federal regulations. The processing steps for determining refunds/returns are available in Business Services, Forrest County Hall, Room 101.

Review


The Bursar is responsible for the review of this policy every four years (or whenever circumstances require immediate review). 


Forms/Instructions


N/A 


Appendices


N/A 

 


Related Information


N/A 

 


History


Amendments: Month, Day, Year – summary of changes

 

11/01/11: Formatted for Institutional Research website.

02/20/13: Formatted for template. Minor editing of punctuation and word usage throughout.