Any employee, student, applicant for admission or employment, or other participant in programs or activities of The University of Southern Mississippi who believes she or he has been unlawfully discriminated against on the basis of age, sex, sexual orientation, color, race, religion, national origin, disability or Vietnam-era veteran status by a university employee may file a complaint with the Office of Affirmative Action/Equal Employment Opportunity.
Reason for Policy/Purpose
This policy is required for the effective communication of university policy regarding affirmative action.
Who Needs to Know This Policy
All members of The University of Southern Mississippi community.
Website Address for this Policy
Students or employees who wish to file complaints against students should contact the Office of the Dean of Students. Federal law, as well as university policy, prohibits any form of retaliation against a person who files a discrimination complaint in good faith.
McLemore Hall, Room 310
Office of the Dean of Students
R.C. Cook Union, Room 231
EDUCATIONAL RECORDS FOR STUDENTS
A. Office of University Registrar: graduate and undergraduate academic records, course enrollments
B. Office of University Registrar: application for admission, test scores, official transcripts for all schools attended
C. Graduate School: academic program records, copy of Graduate School admission memorandum, application for graduate assistantship
D. Placement Office: employment credentials, letters of recommendation
E. Office of the Dean of Students: disciplinary records, grades\
F. Financial Aid Office: application for financial aid
G. English Language Institute: test scores
H. Since the fall of 1997-98, transcripts have been provided at no charge.
RECORDS NOT AVAILABLE TO A STUDENT OR PARENTS
The University of Southern Mississippi may release directory information on students to any interested member of the public unless the student requests in writing that it be withheld. “Directory information” is defined as follows: (1) student’s name, (2) address, (3) telephone number, (4) date and place of birth, (5) major, (6) participation in officially recognized activities and sports, (7) weight and height of athletic team member, (8) dates of attendance, (9) degrees and awards received, (10) previous educational institutions attended, (11) fraternity or sorority membership and (12) e-mail addresses.
A student who challenges the information in his or her educational record and who does not secure a satisfactory adjustment to that record by the appropriate record custodian may appeal by written permission to the chairperson of the Family Educational Rights and Privacy Act Committee, Greg Pierce, at The University of Southern Mississippi, 118 College Drive #5006, Hattiesburg, MS 39406-0001. A hearing will be given to the petitioner, if requested.
FILING OF COMPLAINT WITH DEPARTMENT OF EDUCATION
Individuals have the right to complain with the U.S. Department of Education concerning failures by the college to comply with the requirements of FERPA. The name and address of the office that administers FERPA is the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue SW, Washington, D.C. 20202-4605.
The Dean of Students is responsible for the review of this policy every four years (or whenever circumstances require immediate review).
Amendments: Month, Day, Year – summary of changes
11/01/11: Formatted for Institutional Policies website
02/05/13: Formatted for template. Minor editing throughout.