Policy STUA-RES-005

Responsible University Administrator:Vice President for Student Affairs
Responsible Officer:Director of Student Housing Administration
Origination Date:N/A
Current Revision Date:03/15/13
Next Review Date:03/15/17
End of Policy Date:N/A
Policy Number:STUA-RES-005
Status:Effective

 

TERMINATION OF HOUSING CONTRACT LEASE AGREEMENT

PDF Version

 


Policy Statement


Students wishing to terminate a housing contract must be aware of the deadlines and rules instituted for such termination.

 


Reason for Policy/Purpose


This policy is required for the effective communication of university policy regarding the termination of the Housing Contract Lease Agreement.  

 


Who Needs to Know This Policy


All students of The University of Southern Mississippi community living on campus. 

 


Website Address for this Policy


www.usm.edu/institutional-policies/policy-stua-res-005

 


Definitions


 

  

Policy/Procedures


(A)  FALL 2012-SPRING 2013 DEADLINES

Students who apply after the contract release date of June 15 for fall and December 31 for spring have 48 hours from assignment date to cancel online in order to be released from the housing contract lease agreement.

 

June 15

RELEASE Cancellation Deadline: Fall 2012 New and Continuing Applicants

  • Last day to cancel online for contract release.
  • After June 15, all enrolled students are financially responsible for the fall and spring semester rent or balance remaining at the time of assignment.
  • Enrolled students cancelling June 16 through September 5 will be assessed the buyout fee and have the option to appeal the buyout charge.

 

September 5

BUYOUT Cancellation and APPEAL Deadline: Fall 2012 Enrolled Students

  • Last day to cancel and receive buyout credit after online cancellation and/or submit separate online appeal form with supporting documentation.
  • Attendance is mandatory for scheduled appeal hearing or appeal will be forfeited.

 

October 15

RELEASE Cancellation Deadline: Fall Residents Checked Out by October 15, 2012, but Enrolled for Spring 2013

  • Last day for fall residents to check out of hall.
  • Fall residents checked out by October 15 are responsible for fall housing fees, but will be released for spring without buyout or appeal.
  • Fall residents remaining in housing after October 15, but not returning to campus housing for spring, remain under contract. See February 4 buyout cancellation and appeal deadline.

 

December 31

RELEASE Cancellation Deadline: Spring 2013 New Applicants

  • Last day for new applicants to cancel online for contract release.
  • After December 31, all enrolled new applicants are financially responsible for the rental fees or balance remaining at the time of assignment.
  • Continuing residents from fall remain under academic year contract.
  • Enrolled new applicants cancelling in January will be assessed the buyout fee and have the option to appeal the buyout charge.
  •  

February 4

BUYOUT Cancellation and APPEAL Deadline: Spring 2013 New Applicants and

Continuing Residents

  • Last day to cancel and receive buyout credit after online cancellation and/or submit separate online appeal form with supporting documentation.
  • Attendance is mandatory for scheduled appeal hearing or appeal will be forfeited.

 

(B) STUDENT RIGHT TO CANCEL

 

  1. Release Deadline – For contract lease agreement release, the student must submit online cancellation by the designated deadline. The academic year rental agreement becomes binding after the cancellation period has passed. Cancellation must be received by the deadline or the enrolled student will be held to the terms of the contract, including financial responsibility for both fall and spring semester rent or the balance remaining at the time of assignment.
  2. Buyout and Appeal Deadline – Enrolled students cancelling after the contract release deadline are given a grace period for reduced charges (fall: June 16-Sept. 5; spring: Feb. 4) and are financially responsible for the designated buyout fee (see Web site). Students interested in appealing the contract are responsible for the buyout fee; for consideration of contract release, an online appeal with supporting documentation must be submitted by the deadline and attendance of scheduled hearing is mandatory. Signing an off-campus housing or apartment contract is not a sufficient reason for release from a university residence hall contract.
  3. Prorated Credit Limitation – If a resident chooses to cancel his/her assignment during the academic term, and he/she is no longer enrolled in classes, the account will be prorated from the day of check out and submission of cancellation through the end of the semester. However, if cancelling after Dec. 1 for the fall semester or May 1 for the spring semester, the student's account will not be prorated.

 

Proration ends with the designated buyout/appeal deadline unless the student officially withdraws from the University or is released due to special circumstances as approved by the Department of Residence Life.

 

(C)  UNIVERSITY RIGHT TO CANCEL

 

The University reserves the right to refuse admission or readmission to University housing or to cancel the contract lease agreement during the academic year for the student’s failure to meet University and/or Residence Life requirements, policies or regulations, or in the event of felony conviction by civil authorities, or for posing a threat to the health, safety and welfare for the signee or others in the University community.

 

Cancellation of the contract for the above reasons may result in the eviction of the resident within one to three days’ notice, except where the University determines that the continued residency of the student would pose a danger to the health or welfare of the residential community. In this case, the student may be evicted immediately without a refund of prepaid rent. In the event the accommodations assigned to the student are destroyed or otherwise made unavailable and the University does not furnish accommodations, the contract shall terminate; all rights and liabilities of the parties hereto shall cease; and rental payments previously made shall be refunded on a prorated basis as of the date accommodations become unavailable.

 


Review


The Director of Student Housing Administration is responsible for the review of this policy every four years (or whenever circumstances require immediate review).

 


Forms/Instructions


N/A 

 


Appendices


N/A 

 


Related Information


N/A 

 


History


Amendments: Month, Day, Year – summary of changes

03/15/13: Formatted for template. Minor editing throughout.