Grade Entry

GRADE ENTRY INFORMATION

ALL FINAL SUMMER GRADES ARE DUE BY

MONDAY, AUGUST 4 @ 11 A.M.

Grade Roster Types

  • Not Attending – The Not Attending roster is to help confirm students are accurately enrolled in the class.  The Not Attending roster is only visible within SOAR and not shown on the official transcript.  Change of grades on the Not Attending roster is not necessary.
  • Mid-term – The mid-term roster is to provide feedback to the students and help advisors determine students at risk.  The mid-term roster is only visible within SOAR and not shown on the official transcript. Change of grades on the mid-term roster is not necessary.
  • Final – The final roster is the official record of the student’s academic performance in the class and is shown on the official transcript.

 

Grade Entry Policy

Grade Entry Instructions

Grade rosters are available via the SOAR > Faculty Center by the schedule shown below.  Instructions for entering grades for mid-term and/or final grade rosters are provided.

Grade Import Instructions

 

Grade Entry Schedule

Final grades entered after the posting deadline will be posted at the next FINAL posting date.

Not Attending and Mid-term rosters are NOT posted to students’ official records but are visible in their student records for advisement.

ALL final rosters must be complete by August 4 @ 11 am.

Session

Roster Type

Available for  grade entry

Posting Deadlines

Notification

to students

Mini

Final

May 23

May 30 at 5 pm

June 2

5w1 and CE2

Not Attending

May 31

June 4 at 5 pm

June 5

Final

June 24

July 1 at 5 pm

July 2

Regular and CE1

Not Attending

May 31

June 4 at 5 pm

June 5

Mid-term

June 24

July 1 at 5 pm

July 2

Final

July 25

August 4

@ 11 am

August 6

5w2 and CE3

Final

July 25

August 4

@ 11 am

August 6

 

GRADE ENTRY POLICIES

Students Not Enrolled but Attending Class

A student not on the roster is not offically enrolled. Please use your S.O.A.R. rosters to verify that students attending your class are officially enrolled. If the student is not on the S.O.A.R. roster, please DO NOT allow him/her to attend your class until they provide documentation verifying enrollment. Submitting the student's name to the Registrar's Officewill not add the student to the class. The student must complete a permission to add form and submit it to the Registrar's Office.

Students Not Attending Class (NA Grade)

To comply with the U.S> Department of Education regulations, the University must identify students who are not attending class. A grade of NA (Not Attending) should be issued to any student listed on the roster that did not attend. Additionally, this grade would be appropriate for any student who stopped attending prior to graded assignments. Non-compliance with this policy will jeopardize federal funding for financial aid purposes.

The Registrar's and Financial Aid Offices will send correspondence to all students not attending classes. Students have the responsibility to withdraw from these classes by completing a Drop Form or withdrawing from the University. Failure to do so will result in a grade of "F" or "NA" for each class the student did not attend.

 

Grade Import Instructions

Faculty have the option now to import their grades from a Comma Separated file (*.csv) process.  Below are instructions for both Windows and MAC environments.

Click here for instructions to enter grades with IMPORT Process with WINDOWS machines:
Click here for instructions to enter grades with IMPORT Process with MAC machines: