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Employment and Human Resources

FAQ - Form I-9

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Q:Can I bring an expired document?

A:No, the documents provided must be valid and appear to be genuine.

Q:Can I bring a copy of my document to the Human Resources Office?

A:No. Employees must present original documents. The only exception is that an employee may present a certified copy of a birth certificate.

Q:Can I make copies of my documents?

A:No, this must be completed in HR.

Q:I have two documents that have different names on them. What should I do?

A:The documents can be accepted if they look genuine. It is always good practice to submit documents with the same name on them; however, we can accept documents that do not have the same name as long as they seem genuine.

Q:Can I require my employee to show specific documents?

A:No. Employees are allowed to choose which documents they would like to present as long as they are from the Form I-9 “List of Acceptable Documents” form and appear to be genuine to the HR representative.

Q:I am a former employee. Do they need to complete the Form I-9 again?

A:If it has been less than one year since their last day of employment and the employees documents have not expired, then they do not need to complete a new Form I-9.

Q:I do not have the appropriate documents. Can I begin working without them?

A:No. In order for an employee to begin, they must submit their documents on or before their start date.

Q:Can I bring a receipt?

A:Yes. The employee may submit a receipt of application if they do not have to original document with them. They must bring the document to HR as soon as it is received.

Q:When can I begin working?

A:Once all paperwork has been completed and submitted to the HR office and they have cleared you to work, you may begin.

Contact Us

Employment and Human Resources
301 McLemore Hall (MCL)
118 College Dr. #5111
Hattiesburg, MS 39406

Hattiesburg Campus

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